administrative specialist

sunrise freight systems inc.; Caledon; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player seeks an Administrative Specialist to join their dynamic team in a fast-paced environment. This role involves coordinating events, managing communications, and overseeing data management to enhance operational efficiency. The ideal candidate will possess strong organizational skills, a client-focused approach, and the ability to multitask effectively. With a commitment to diversity and support for newcomers, this company fosters an inclusive workplace where every team member can thrive. If you are ready to contribute to a collaborative atmosphere and grow your career, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in an administrative role.
• Strong knowledge of MS Office suite and database management.

Responsibilities

• Coordinate seminars and conferences, managing logistics and materials.
• Prepare reports and maintain filing systems for efficient information access.

Skills

Multitasking

Time Management

Client Focus

Organizational Skills

Flexibility

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Database software

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Transportation company

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software

Area of specialization

• Reports and records
• Statistics

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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