Document Controller

CRH; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Document Controller to join their dynamic team. This role offers the chance to contribute to exciting projects while ensuring effective document management and support for construction teams. You will be responsible for maintaining project documentation, assisting in reporting, and ensuring compliance with established processes. The company values innovation and is committed to providing a supportive work environment. If you thrive in a fast-paced setting and are passionate about contributing to a successful construction team, this opportunity is perfect for you.

Benefits

Competitive Compensation

Group Medical Plan

Extended Health Plan

Dental Plan

Defined Contribution Pension Plan

Voluntary Savings Program

Qualifications

• 5+ years of document control experience in a construction environment.
• Proficient in Aconex and Unifier for document management.
• Strong organizational skills with the ability to meet deadlines.

Responsibilities

• Maintain project distribution matrix within EDMS (Aconex).
• Assist project teams in creating and developing reports.
• Ensure receipt, capture, control, and access of all project documents.

Skills

Time Management

Written Communication

Verbal Communication

Organizational Skills

Relationship Building

Education

Bachelor's Degree

College Diploma

Tools

Aconex

Unifier

Adobe Acrobat

Bluebeam

MS Office

Job description

Job ID: 507422

Work Type: Full Time Permanent

It is a great time to join the CRH Canada team! CRH Canada is going through an exciting business transformation which demands first-class Talent Management support to drive results.

We are building a world-class team. Make your mark!

You will be a successful addition to our team if you look at change as an opportunity to develop and contribute to the business. You will be successful in your role if you like partnering with the business, presenting new ideas and providing excellent customer service.

Dufferin Construction, A CRH Company is currently hiring a Document Controller to join their growing team!

Who we are

Recognized as one of Greater Toronto's Top 100 Employers and under the long established and respected name of Dufferin Construction, a CRH Company, we operate a multi-million construction business which provides construction services throughout Southern Ontario and on key projects across Canada. Founded in 1912, Dufferin Construction has built a solid reputation for market excellence, drawing on a rich history and a strong heritage of quality, stability and innovative leadership in the marketplace. Dufferin Construction is one of the largest heavy civil engineering contractors in the industry, employing over 1000 people.

Dufferin Construction offers a wide range of construction services that cater to the Heavy Civil, Commercial/Industrial, Municipal and Land Development market segments. CRH is a leading provider of building materials solutions that build, connect and improve our world. Employing 78,500 people at 3,390 operating locations in 29 countries, CRH has market leadership positions in both North America and Europe.

Why Work with Us?

1. Competitive Compensation package
2. Group Medical, Extended Health and Dental Plan starting from Day 1
3. Defined Contribution Pension Plan from Day 1
4. Voluntary Savings Program – TFSA & RRSP
5. Global organization

Job Responsibilities:

Document Control System

1. On direction of the Document Control Manager, accountable for maintaining project distribution matrix within EDMS (Aconex).
2. Assists in providing support to new project team members regarding appropriate document control practices and on the EDMS (Aconex).
3. Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner.
4. Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.

Reporting

1. Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish.
2. Assists project teams with creating and developing reports in EDMS system (Aconex).
3. Using Aconex, assists in the preparation of the end of project report.
4. Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals.
5. Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle.

Documentation

1. With the team, ensures the receipt, capture, control, and access of all project documents.
2. Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
3. Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in both the project and client EDMS (Aconex/Unifier) systems in accordance with procedures and requirements for metadata for reporting/auditing.
4. Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
5. Working with the Document Control Manager, assist with post-construction document archival / retention including as per Project Agreement specifications.

Requirements:

1. Post-secondary education bachelor’s degree or college diploma preferred, or equivalent experience.
2. A minimum of 5 years document control experience in a construction project/site environment.
3. Must have great time management.
4. Prior experience using electronic document management (Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation.
5. Proficient in electronic file management (e.g., Explorer and WinZip).
6. Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
7. Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint.
8. Ability to accurately and efficiently setup, create and maintain documentation metadata.
9. Ability to interpret and implement process, procedures, workflows, and standards.
10. Ability to document work tasks (work instructions).
11. Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
12. Excellent written and verbal communication skills.
13. Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
14. Familiar with EDMS systems such as Aconex and/or Unifier.

Visit our website for more information: crhcanada

CRH Canada Group Inc. recognizes Canada’s diverse landscape. Accommodation is available upon request for applicants with disabilities throughout the recruitment and selection process.