Document Specialist (Remote)

McCarthy Tétrault; Vancouver; Remote; CAD 68,000 - 80,000; Full time

Job summary

A leading law firm is seeking a Document Specialist for remote work. The role involves creating and managing legal documents, requiring strong attention to detail and advanced Microsoft Office skills. The ideal candidate will have at least two years of experience in document management and excellent communication skills. The position offers a competitive salary and comprehensive benefits from day one.

Benefits

Comprehensive Benefits

Competitive Pay

Generous Time Off

Professional Development Opportunities

Qualifications

• Minimum 2 years of experience in document management.
• Knowledge of legal terminology and documents is an asset.

Responsibilities

• Creating legal documents via typing, transcription, and scanning.
• Proofreading for formatting, spelling, grammar, and clarity.
• Managing workload fluctuations independently.

Skills

Document Management

Interpersonal Skills

Communication

Problem-Solving

Attention to Detail

Education

College Certificate in Office Administration

Legal Specialization

Tools

Microsoft Office

Job description

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McCarthy Tétrault is a Canadian law firm offering legal and business solutions across Canada and globally. We provide challenging career opportunities in Toronto, Montreal, Quebec City, Calgary, and Vancouver. Recognized as one of Canada's Top 100 Employers for 2023 and a Best Diversity Employer for 2025, our culture emphasizes excellence, collaboration, innovation, and inclusion.

We are recruiting a Document Specialist to join our offices in Montreal, Vancouver, Calgary, Quebec City, or Toronto. The ideal candidate will have at least 2 years of experience in document management, responsible for providing firm-wide document support, including creating, formatting, and proofreading documents.

Shift (remote): Friday, Saturday, and Sunday from 5:00 a.m. to 5:00 p.m. PT

Salary range (Vancouver only): $68,000 - $80,000

The salary may vary based on experience and skills.

Responsibilities:

• Creating legal and other documents via typing, transcription, and scanning.
• Converting styles, mail merges, inserting media, creating tables, working with graphs and graphics applications.
• Proofreading for formatting, spelling, grammar, and clarity; comparing document versions and correcting errors.
• Understanding firm procedures for document production.
• Responding to requests, meeting deadlines, collaborating internally.
• Applying word processing skills to complex documents.
• Managing workload fluctuations independently.
• Quality control, seeking clarification, reviewing others' work.
• Mentoring team members when needed.
• Prioritizing and coordinating document requests.
• Supporting document production with Microsoft Office tools.
• Logging and tracking support requests, responding promptly.
• Managing escalation and problem ownership.
• Reviewing procedures and suggesting improvements.
• Performing other duties as assigned.

Ideal Candidate Profile:

• College certificate in office administration, legal specialization, or related.
• Minimum three years of professional experience, experience in document production is a plus.
• Knowledge of legal terminology and documents is an asset.
• Advanced Microsoft Suite skills.
• Excellent interpersonal and communication skills.
• Efficient knowledge transfer using various techniques and software.
• Patience, flexibility, and stress management.
• Meticulous, detail-oriented, and well-organized with proofreading skills.
• Approachable, able to handle pressure.
• Strong analytical and problem-solving skills.
• Ability to work flexible schedules, including weekends and holidays.
• Independent, prioritizes tasks, makes daily decisions, knows when to seek help.
• Typing speed of 80-100 words per minute.

Employee Benefits:

• Comprehensive benefits from day one, including insurance and wellness reimbursements.
• Competitive pay, overtime, generous time off, volunteer days, and birthday leave.
• Opportunities for professional development and growth.
• Active community involvement, commitment to diversity and inclusion.
• Collaborative culture connecting legal and business teams.

Application Process:

Apply online if external; internal applicants through our internal portal on Espresso. We appreciate all applicants but will contact only those selected for an interview. McCarthy Tétrault is an equal opportunity employer committed to accessibility and inclusion. Please inform us if accommodations are needed during the recruitment process.