Program Document Controller - Gateway Program

Jacobs Engineering Group Inc.; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Program Document Controller to join their innovative team in Toronto. This role offers the chance to contribute to the Gateway project, addressing critical challenges with cutting-edge solutions. You will play a vital role in maintaining document integrity and supporting program functions, while fostering collaboration in a hybrid work environment. If you have a passion for organization and communication, this opportunity is perfect for you to make a meaningful impact in a dynamic setting.

Qualifications

• 5+ years of experience with document management and control.
• Strong communication skills for interacting with stakeholders.

Responsibilities

• Ensure document management aligns with policies and contractual obligations.
• Organize, store, and retrieve documents efficiently.

Skills

Document Management

Communication Skills

Data Entry

Organizational Skills

Education

Diploma in related discipline

Tools

Oracle Unifier Document Module

Aconex

ProjectWise

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, our vision is to create a more connected, sustainable world. We push the limits of what’s possible and help reinvent tomorrow. Our work meaningfully improves the livability and connectivity of our local communities, with a focus on solving our most pressing problems, including adapting and responding to the climate emergency. Our team reflects our society’s diversity, and one of our core values is “we live inclusion”.

We are looking for an enthusiastic, caring, and collaborative Program Document Controller located in Toronto, Ontario who will have the opportunity to work on Gateway project that bring innovative solutions to our client’s challenges across Ontario, Canada.

• Ensures that document management aligns to policy and procedures for the organization and meets contractual obligations.
• Maintains accurate records and ensures the consistent application of document control processes across the program.
• Organize, store and retrieve documents efficiently using document management systems
• Accurately enter and update data in databases and spreadsheets for documents and administrative activities
• Maintain accurate and up-to-date records of all documents and transactions
• Create and manage physical and electronic filling systems
• Manages effective communication of outputs to all stakeholders.
• Supports the reporting, change management and contract processes across the program.
• Coaching, mentoring, and supporting the career development of GTAA staff.
• Provide administrative support to the program functions including scheduling meetings, managing onboarding processes, managing calendars, and handling correspondence.
• As part of overall reporting generate reports and summaries based on document data and administrative activities

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

• Minimum 5 years of experience with document management and control
• Exposure to document management workflows and systems (e.g., Oracle Unifier Document Module, Aconex, ProjectWise)
• Completion of a diploma in a related discipline or equivalent
• Strong written and verbal communication skills and confident interacting with a variety of program stakeholders.