Document Controller

Bird Construction; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking construction leader as a Document Controller, where your expertise will shape the future of major rail infrastructure projects. In this role, you will develop and implement document management frameworks, ensuring compliance and accuracy in project documentation. Collaborate with a dedicated project team and contribute to the success of billion-dollar initiatives that impact communities across Canada. This is an exciting opportunity to drive quality and efficiency while being part of a company that values safety, honesty, and teamwork. Embrace the chance to grow your career in an inclusive environment that celebrates diversity and fosters innovation.

Qualifications

• 2-5 years of document management experience required.
• Strong communication skills and ability to work in a team.

Responsibilities

• Develop and implement Document Management framework.
• Ensure project documentation is tracked and monitored.
• Provide support and training to project team on document management.

Skills

Document management

Communication skills

Aconex

MS Office Suite

Procore

Quality and Compliance checks

Team collaboration

Education

Education in a related field

Tools

Document Management Systems (EDMS)

Document Management Plans

Job description

Document Controller

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast.

Reporting to the Project Manager, the Document Controller will be part of a high-performing project team dedicated to delivering a multi-year, billion-dollar major rail infrastructure project through collaboration and a best-for-project vision. The role focuses on supporting document control processes, ensuring accurate organization and tracking of project documentation. The Document Controller will assist in the distribution of documents, maintain filing systems, and help ensure compliance with project standards.

This position is in Toronto.

What you'll be working on

• Develop and implement Document Management framework to ensure compliance with the Governance system framework.
• Develop, implement and assess implementation of Document Management procedures and processes.
• Ensure Project documentation is received, tracked and monitored according to Document Management Plan.
• Perform Quality and Compliance checks on documentation.
• Collaborate in system improvements and rollouts.
• Provide support and training to Project team on document management.
• Undertake audits to ensure document management processes are well implemented and ensure data integrity.
• Undertake reporting as required.
• Onboard Project team and subcontractor to document management system.
• Ensure Client and other stakeholders are onboarded to the document management system and supported through the lifecycle of the project.

What we're looking for

• 2-5 years of document management experience and education in a related field.
• Good understanding of Engineering and Construction activities with respect to document management would be an asset.
• Experience in all areas of document management including: issue, creation, retrieval, retention and turnover.
• Advanced knowledge in Progressive Completion and handover process in an Alliance type of Contract.
• Strong communication skills, both oral and written.
• Creation of Document Management Plans and Process Maps.
• Proficient with Aconex and MS Office Suite – Procore would be an asset.
• Manage multiple Subcontractor/Vendors deliverables within the EDMS.
• Ability to establish effective working relationships in a team environment.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and is proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.