Document Controller

AtkinsRéalis; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company dedicated to engineering a better future for our planet. As a Document Controller, you will play a vital role in managing document processes for major engineering projects. This position offers the chance to work in a dynamic environment that values work-life balance and professional growth. You will ensure compliance with organizational policies while maintaining accurate documentation and facilitating communication among stakeholders. If you're looking for an exciting opportunity to make a difference, apply today and help shape the future!

Benefits

Competitive Pay

Flexible Benefits

Employee Share Plan

Defined Contribution Pension Plan

Learning and Development Opportunities

Health and Safety Focused Environment

Qualifications

• 5-7 years of experience in document management and control.
• Knowledge of engineering and procurement documentation.

Responsibilities

• Ensure document management aligns with policies and contractual obligations.
• Maintain accurate records and manage effective communication with stakeholders.

Skills

Document Management

Attention to Detail

Organizational Skills

Communication Skills

Education

Diploma in a related discipline

Tools

Oracle Unifier Document Module

Aconex

ProjectWise

Microsoft Office

Adobe Acrobat

Job description

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalisis hiring a Document Controller to join our team. This position is based in Toronto, Ontario. The Document Controller is responsible for ensuring that document management aligns with organizational policies and procedures and meets contractual obligations. This role involves maintaining accurate records, ensuring consistent application of document control processes, managing effective communication of outputs to all stakeholders, and supporting change management and contract processes across the program.

Your role within the team:

• Ensure that document management aligns to policy and procedures for the organization and meets contractual obligations.
• Maintain accurate records and ensures the consistent application of document control processes across the program
• Maintain documentation; receive, process and control deliverable and non-deliverable documentation.
• Ensure the established documentation work processes are implemented, followed and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trail.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information
• Manage effective communication of outputs to all stakeholders including coordination of document management activities with internal departments and clients
• Generate statistic and ad hoc reports; conduct system queries on the status of documents and support the change management and contract processes across the program.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate:

• Minimum 5 - 7 years of experience with document management and control along with completion of a diploma in a related discipline or equivalent.
• Experience working on large scale airport and/or aviation infrastructure programs in a Document Control or related role
• Exposure to document management workflows and systems (e.g., Oracle Unifier Document Module, Aconex, ProjectWise)with knowledge and proficiency in Microsoft Office programs, Adobe Acrobat.
• Solid understanding of engineering and procurement documentation
• Excellent organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules
• Self starter with demonstrated capability of working under tight timeline, along with strong written and verbal communication skills and confident interacting with a variety of program stakeholders.
• Availability to work in person five days per week at project office

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.