Practice Assistant

Borden Ladner Gervais LLP; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading Canadian law firm is seeking a Practice Assistant to coordinate workflow and provide exceptional support services to lawyers and clients. The ideal candidate will have legal support experience, strong organizational skills, and a commitment to high service standards. Join a firm dedicated to innovation and diversity while contributing to a collaborative environment.

Qualifications

• 3-5 years of legal support experience in Corporate law.
• Typing speed of 60 WPM.

Responsibilities

• Manage administrative tasks including file management and billing.
• Coordinate client relationship management and support services.

Skills

Communication

Organizational Skills

Attention to Detail

Tools

MS Office

iManage

Job description

We are BLG : Canada’s Law Firm. Our culture is one of vigilance and curiosity, firm-wide collaboration, mutual respect, and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded firm delivering high-value advice, committed to innovation, diversity and inclusion, community involvement, and talent development. Learn more at www.blg.com.

The Practice Assistant will act as a workflow coordinator for support services, including delegating and reviewing document production, file management, copying/scanning, and other administrative tasks. They will develop a thorough understanding of client requirements to provide exceptional service to lawyers and clients.

Key Responsibilities:

1. Administrative: Arrange file openings/closings, supervise filing, manage tasks within deadlines, support marketing activities, handle lawyer memberships and certifications, manage calendars, coordinate meetings and travel.
2. Communication: Manage telephone queries, monitor emails/post, liaise with support departments, coordinate coverage during absences.
3. Client Relationship Management: Maintain client data, handle basic queries, draft/edit documents, review materials, ensure electronic document management.
4. Financial - Billing: Manage client matters in accounting systems, prepare and review bills, coordinate collections, assist with billing reports, process payments.
5. Other Duties: Support colleagues, assist in other departments, and undertake additional tasks as needed.

Qualifications:

• 3-5 years of legal support experience in Corporate law
• Typing speed of 60 WPM
• Advanced MS Office skills; iManage experience is a plus
• Excellent communication and organizational skills
• Attention to detail, adaptability, dependability, and initiative
• Ability to work under pressure and meet deadlines

Additional Requirements:

• Knowledge of legal support services in a fast-paced environment
• Commitment to high service standards and continuous improvement

BLG is committed to diversity and inclusion. We encourage applications from underrepresented groups, including Indigenous peoples, racialized individuals, persons with disabilities, women, and LGBTQ2S+ individuals. We are dedicated to providing an accessible recruitment process and accommodations upon request.

About Us: We are BLG, Canada’s Law Firm, committed to innovation, diversity, community involvement, and talent development. Visit us at www.blg.com.