Office Coordinator

PLATFORM; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to provide exceptional service and support. This role is crucial for maintaining a welcoming environment and ensuring smooth operations within the office. You will coordinate meetings, manage facility requests, and assist with administrative tasks, all while contributing to a dynamic team culture. If you thrive in a fast-paced setting and enjoy supporting others, this opportunity is perfect for you. Join a company that values collaboration and personal development, where your contributions will make a significant impact.

Qualifications

• Bachelor's degree or equivalent in Business Administration or related field.
• Previous experience as an Office Administrator or Executive Assistant is an asset.

Responsibilities

• Greet and welcome visitors professionally and positively.
• Coordinate Outlook calendars and prepare meeting rooms for in-office meetings.
• Maintain exceptional organizational skills.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Teamwork

Education

Bachelor's degree in Business Administration

Job description

How You Will Impact PLATFORM

The successful candidate will provide service excellence to our customers and insurance markets while working as part of a larger, growing team. This role requires collaboration with our Toronto office.

Success in this role depends on using judgment and experience to deliver exceptional service. We seek professionals eager to join a fast-paced, dynamic environment with a strong learning culture focused on development.

Responsibilities

• Greet and welcome visitors professionally and positively.
• Coordinate Outlook calendars and prepare meeting rooms for in-office meetings.
• Order and coordinate catering for presentations and events.
• Answer, screen, and direct incoming calls.
• Maintain exceptional organizational skills.
• Keep the kitchen/cafe area tidy, well-stocked, and manage dishwasher loading/unloading.
• Manage facility requests, access cards, and office maintenance.
• Report credit card expenses monthly.
• Organize, scan, and distribute incoming and outgoing mail.
• Provide administrative support for invoicing, certificates, and insurance-related requests.
• Participate in the Joint Health & Safety and Fire Safety Teams.
• Perform other duties as assigned.

Education, Qualifications, and Experience

• Bachelor's degree or equivalent in Business Administration or related field.
• Previous experience as an Office Administrator, Administrative Assistant, or Executive Assistant is an asset.
• Strong written and verbal communication skills.
• Team-oriented with excellent interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Ability to lift up to 25 lbs.