office coordinator

Government of Canada - Western; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to enhance office efficiency and support team operations. This role involves reviewing and evaluating administrative procedures, delegating tasks to support staff, and ensuring that deadlines are met. The ideal candidate will have strong interpersonal skills, be organized, and possess the ability to multitask effectively. Join a dynamic team where your contributions will help streamline operations and maintain high standards of service. If you thrive under pressure and are looking for a rewarding opportunity, this position is for you.

Qualifications

• 2-3 years of experience in an administrative role.
• Strong knowledge of office software and technology.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff and establish work priorities.
• Oversee payroll administration and maintain inventory controls.

Skills

Efficient interpersonal skills

Flexibility

Organized

Reliability

Ability to multitask

Time management

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic mail

Electronic scheduler

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Experience and specialization Computer and technology knowledge

• Electronic mail
• Electronic scheduler
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player