Executive Assistant

Talentify; Dorval; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading aerospace company in Montreal is seeking an Executive Assistant to support the vice-president and leadership team. The role involves managing schedules, coordinating meetings, and enhancing governance processes within the Quality department. The ideal candidate will be bilingual, possess strong communication skills, and have extensive experience in administration. Join a dynamic team and contribute to quality-related projects while enjoying a collaborative work environment.

Qualifications

• Minimum of 7 years of relevant experience.
• Ability to handle multiple ongoing mandates.

Responsibilities

• Manage the vice-president's schedule and travel arrangements.
• Prepare materials and coordinate logistics for meetings.
• Serve as liaison between the VP of Quality and senior management.

Skills

Bilingual Communication

Interpersonal Skills

Education

College or University Degree

Tools

Microsoft Office Suite

Job description

Excellent opportunity for an Executive Assistant to join one of the largest Aerospace companies in Montreal!

Description

• Manage the vice-president's schedule, including travel arrangements for the vice-president and leadership team.
• Prioritize and manage daily activities, incoming information, and meeting schedules.
• Assess and improve governance processes within the Quality department, supporting Olivier's teams with a practical approach.
• Prepare materials and coordinate logistics for meetings.
• Sort and correct PowerPoint presentations as needed.
• Create organizational charts during internal changes.
• Support Quality-related projects and prepare presentations.
• Serve as liaison between the VP of Quality, senior management, and external organizations.
• Prepare and consolidate expense reports and financial documents.
• Draft and format correspondence, reports, and memos.
• Maintain and update organizational charts.
• Handle incoming and outgoing mail.
• Write internal and external communications in French and English.
• Manage budget tasks and participate in special projects, social events, and recognition activities.

Additional Skills & Qualifications

• College or university degree relevant to administration.
• Ability to handle multiple ongoing mandates.
• Minimum of 7 years of relevant experience.
• Bilingual: Excellent communication skills in French and English, both spoken and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); tech-savvy.
• Strong interpersonal skills.

Note: Please do not hesitate to contact me directly for inquiries at [e-mail].