Executive Assistant / Corporate Administrator

Canonical; Sherbrooke; Remote; CAD 50,000 - 70,000; Full time

Job summary

Canonical is seeking Executive Assistants and Corporate Administrators to support operations and manage logistics, travel, and scheduling. Ideal candidates are detail-oriented, self-driven, and possess excellent communication skills. Join a global team with a commitment to continuous improvement and responsibility.

Benefits

USD 2,000 annual learning and development budget

Annual compensation review

Recognition rewards

Annual holiday leave

Maternity and paternity leave

Employee Assistance Programme

Opportunities to travel and meet colleagues

Priority Pass and travel upgrades

Qualifications

• Excellent academic results at school and university.
• Ability to learn new technology and software quickly.

Responsibilities

• Support operations for one or more departments.
• Coordinate monthly reports and schedule meetings and interviews.
• Organize and run international company events including logistics.

Skills

Communication

Responsibility

Integrity

Accountability

Self-awareness

Education

Degree in a business or technical subject

Job description

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders across sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder-led, profitable, and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses, and events are efficiently managed.

We look for positive team players who are self-driven and results-oriented, with excellent attention to detail. The best candidates are forward planners, reliable, determined, and eager to take responsibility for projects, processes, and policies. As a unique global business, we value excellent organizers and communicators who are keen to develop skills and pursue continuous improvement.

This team plays a crucial role in our operations. They support department leads and take central responsibility for logistics, expenses, travel, and scheduling. They are key to our success! We seek confident, effective individuals with good judgment and the self-assurance to uphold policies regardless of seniority. If you enjoy responsibility and ensuring tasks are completed properly and efficiently, you will find this role highly rewarding.

Location: This is a global operation with open roles across all time zones.

Responsibilities

1. Support operations for one or more departments
2. Coordinate monthly reports and schedule meetings and interviews
3. Organize and run international company events including logistics
4. Manage quarterly and annual executive meetings
5. Collaborate across teams on activities and initiatives
6. Manage suppliers and stakeholders

What we are looking for in you

• Excellent academic results at school and university
• A degree in a business or technical subject
• Excellent communication skills
• Responsibility, integrity, and accountability
• Self-awareness and thoughtfulness
• Ability to travel up to four times a year for company events of up to two weeks
• Ability to learn new technology and software quickly

Additional Skills We Value

• Experience in operations and executive support
• Project management experience
• Event-related experience
• Travel industry experience

What we offer you

We offer competitive worldwide compensation based on location, experience, and performance, with annual reviews and performance bonuses. Our benefits reflect our values and are tailored to local needs, ensuring fairness globally.

• Distributed work environment with biannual in-person team sprints
• USD 2,000 annual learning and development budget
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Programme
• Opportunities to travel and meet colleagues in new locations
• Priority Pass and travel upgrades for long-haul company events

About Canonical

Canonical is a pioneering tech firm leading the global move to open source. As the publisher of Ubuntu, a key open source platform for AI, IoT, and cloud, we are changing the world daily. We recruit globally and uphold high standards for new hires, expecting excellence in all we do.

Since 2004, Canonical has been a remote-first company. Working here challenges you to think differently, work smarter, learn new skills, and elevate your performance. We offer a unique perspective on 21st-century digital business.

Canonical is an equal opportunity employer. We foster a workplace free from discrimination, valuing diverse experiences, perspectives, and backgrounds to create a better work environment and products. We consider all applications fairly regardless of your identity.