Executive Assistant / Corporate Administrator

Canonical; Regina; Remote; CAD 50,000 - 70,000; Full time

Job summary

Canonical is seeking Executive Assistants and Corporate Administrators to support their Corporate Operations team. This role involves managing logistics, travel, and expenses while ensuring smooth business operations. Ideal candidates are organized, self-driven, and possess strong communication skills. The position offers a remote-first work environment with opportunities for personal development and travel.

Benefits

Personal learning and development budget of USD 2,000 per year

Annual compensation review

Recognition rewards

Annual holiday leave

Maternity and paternity leave

Employee Assistance Programme

Opportunity to travel to new locations

Qualifications

• Excellent academic results at school and university.
• Ability to learn new technology and software quickly.

Responsibilities

• Support operations for one or more departments.
• Organize and run international company events.
• Manage quarterly and annual executive meetings.

Skills

Communication

Organization

Integrity

Accountability

Education

Degree in a business or technical subject

Job description

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders across many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries, and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder-led, profitable, and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses, and events are efficiently and correctly managed.

We look for positive team players who are self-driven and results-oriented, with excellent attention to detail. The best candidates are forward planners, reliable, determined, and keen to assume responsibility for projects, processes, and policy. We are a unique global business, so we value candidates with strong organizational and communication skills and a desire to develop and improve continuously.

This team plays a crucial role in the overall operation of the business. They support department leads, manage logistics, expenses, travel, and scheduling, and are key to our success. We seek confident and effective individuals with good judgment and the self-assurance to uphold policies regardless of seniority. If you enjoy responsibility and ensuring tasks are completed properly and efficiently, you will find this role fulfilling.

Location: This is a global operation with open roles across all time zones.

Responsibilities:

1. Support operations for one or more departments
2. Coordinate monthly reports and schedule meetings and interviews
3. Organize and run international company events, including logistics
4. Manage quarterly and annual executive meetings
5. Collaborate across teams on activities and initiatives
6. Manage suppliers and stakeholders

What we are looking for in you:

1. Excellent academic results at school and university
2. A degree in a business or technical subject
3. Excellent communication skills
4. Responsibility, integrity, and accountability
5. Self-awareness and thoughtfulness
6. Ability to travel up to four times a year for company events of up to two weeks
7. Ability to learn new technology and software quickly

Additional Skills We Value:

1. Experience in operations and executive support
2. Project management experience
3. Event-related experience
4. Travel industry experience

What we offer you:

We consider geographical location, experience, and performance in shaping worldwide compensation. We revisit compensation annually (and more often for graduates and associates) to recognize outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with benefits reflecting our values and ensuring fairness globally, tailored to local needs.

• Distributed work environment with twice-yearly team sprints in person
• Personal learning and development budget of USD 2,000 per year
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues
• Priority Pass and travel upgrades for long-haul company events

About Canonical:

Canonical is a pioneering tech firm at the forefront of the global move to open source. As the publisher of Ubuntu, a key open source platform for AI, IoT, and cloud, we are changing the world daily. We recruit globally and set high standards for our team members, expecting excellence in all we do.

Since 2004, Canonical has been a remote-first company. Working here challenges you to think differently, work smarter, learn new skills, and elevate your performance. It offers a unique view into 21st-century digital business.

Canonical is an equal opportunity employer. We are committed to a workplace free from discrimination. Diversity of experience, perspectives, and backgrounds enrich our environment and products. We welcome all applications and ensure fair consideration regardless of your identity.