Program Administrative Assistant, LINC (Evening)

DIVERSEcity Community Resources Society; Surrey; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading community resource organization in Surrey is seeking a part-time Program Administrative Assistant for their LINC team. The role involves managing client inquiries, maintaining records, and performing various administrative tasks to support a diverse student body. Ideal candidates will have a background in Office Administration and strong communication skills. This position offers the opportunity to contribute to a meaningful program within the community.

Qualifications

• Minimum 2-years experience in an office environment.
• Exceptional written and oral English language communication skills.

Responsibilities

• Answering clients enquiries in person, by phone and via email.
• Updating and maintaining client wait lists.
• Ensuring all documentation is processed for student registration.

Skills

Communication

Teamwork

Education

Post-secondary training in Office Administration

Tools

Microsoft Office Suite

iCare

Job description

We are currently recruiting for the role of Program Administrative Assistant to join our LINC team in Surrey, BC. This part-time position consists of 14.25 hours per week. The Program Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students.

The key areas of responsibility are :

• Answering clients enquiries in person, by phone and via email;
• Updating and maintaining client wait lists;
• Ensuring all documentation is processed for student registration, following up where needed;
• Ensuring files are up to date including record keeping in iCare;
• Liaising with LINC instructors and daycare staff;
• Administrative tasks including the preparation of student letters, class lists and attendance sheets;
• Processing client referrals;
• Opening and closing procedures;
• Program supplies inventories and performing all administrative duties.

Qualified candidates will possess :

• Post-secondary training in Office Administration;
• Minimum 2-years experience in an office environment;
• Exceptional written and oral English language communication skills;
• Computer and internet skills, including entire Microsoft Office Suite (Word, Excel, MS Teams), iCare and other databases;
• Experience working in funded programs and non-profit, preferred;
• Second language an asset;
• Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.