Document Controller

Talentify; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player in Burnaby is seeking a Receptionist/Document Control Clerk to join their engineering consulting office. This role, covering a 12-month maternity leave with potential for extension, requires excellent interpersonal and communication skills. The successful candidate will handle reception duties, manage document control tasks, and adapt to various office roles as needed. With a supportive work environment and flexible hours, this position offers a great opportunity for those looking to grow in a dynamic setting. If you're ready to make an impact in a collaborative team, this is the perfect role for you.

Qualifications

• 1-3 years of document control experience is required.
• Must be able to communicate clearly on the phone.
• Reliable transportation is necessary for picking up supplies.

Responsibilities

• Answer phone calls and greet clients professionally.
• Manage incoming and outgoing documents efficiently.
• Flexibility to take on various roles depending on workflow.

Skills

Document Control

MS Office

Adobe

Interpersonal Skills

Communication Skills

Tools

Oracle

Citrix

ADLP

SFTP

Job description

Aston Carter's client in Burnaby is looking for a Receptionist / Document Control Clerk who has excellent interpersonal, written and communication skills to work at their Engineering Consulting office. This role is meant to cover a 12 month maternity leave but has a possibility to extend/become permanent.

Duties and responsibilities will be, but not limited to:

• Reception: answer phone calls, greet staff and clients in a professional manner.

• Document Control: responsible for the timely, accurate and efficient preparation and management of incoming and outgoing drawings and transmittals. Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by our Engineers and Designers.

• Willing to take on a variety of roles in the office depending on workflow.

MUST HAVE

- 1-3 years of document control experience

- Software: MS Office, Adobe

- Must be able to talk clearly and articulate themselves when they answer the phone

○ Not soft spoken, thick accent

- Reliable transportation

○ Sometimes they need this person to pick up supplies, lunches for meetings etc

***Location is not easily accessible by transit***

NICE TO HAVE

- Oracle, Citrix, ADLP or SFTP (last 2 are very similar to SharePoint - file sharing platform - clients upload docs, they download)

WORK ENVIRONMENT

Shift? M-F, 8am-4:30pm

- 30m unpaid lunch break

- Can flex a little bit on start/end time (15m)

WFH? On site, 5 days per week

- Can flex if sick

Parking?

Paid and free

- Free fills by 7am

Transit?

Not very transit accessible

Pay and Benefits

The pay range for this position is $22.00 - $29.00/hr.

Workplace Type

This is a fully onsite position in Burnaby,BC.

Pay and Benefits

The pay range for this position is $22.00 - $29.00/hr.

Workplace Type

This is a fully onsite position in Burnaby,BC.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.