Document Controller - Construction

EBC Inc.; Vancouver; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player in construction seeks a Document Controller to manage essential project documentation. This role involves maintaining document integrity, applying classification systems, and ensuring compliance with legal standards. The ideal candidate will have a university degree in Archiving or Document Management and 3-5 years of relevant experience. Join a team that values innovation and collaboration, contributing to major infrastructure projects that shape communities. Enjoy a competitive salary, generous vacation, and a supportive work environment that emphasizes professional growth and well-being.

Benefits

Competitive salary

4 weeks of annual vacation

Flexible group insurance

Group RRSP with employer contribution

24-hour telemedicine access

Training and development programs

Employee assistance program

Active social and wellness committees

Innovative environment

Company values of respect, integrity, and excellence

Qualifications

• 3-5 years of experience in document management or archives.
• Proficiency in Microsoft Office Suite and applicable software.

Responsibilities

• Ensure integrated document management for project documentation.
• Assist employees in using document management tools.

Skills

Document Management

Organizational Skills

Analytical Skills

Communication Skills

Attention to Detail

Education

University degree in Archiving

University degree in Document Management

University degree in Digital Information Management

Tools

Microsoft Office Suite

BIM 360

Job description

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Job Description

Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers, and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future.

We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspires us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.

Together, we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Services, the Document Controller performs various works to ensure integrated document management (IDM), preservation, protection, dissemination, and research of information in accordance with policies, procedures, laws, and standards governing document management, mainly for engineering documentation. The Document Controller may also be called upon to carry out similar tasks within the framework of other major projects of the company.

Responsibilities of the Document Controller include:

• Perform activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
• Maintain and apply the system of classification, inventory, indexing, and data conservation according to procedures, policies, and laws, and participate in its improvement;
• Analyze complex documents with the document management and access to information advisor and develop solutions;
• Assist employees in using document management tools and applying standards and procedures;
• Research, identify, and code documents to respond to requests;
• Stay updated on laws and standards governing archives and explore new methods and tools;
• Prepare, assemble, and scan documents as needed;
• Manage transmission and reception of documentation with internal and external parties.

In collaboration with the team, the Document Controller may also:

• Follow up to ensure compliance with deadlines as per laws such as the Archives Act and access to information laws;
• Plan and coordinate the disposal and transfer of documents according to retention schedules;
• Perform other related tasks as requested by the supervisor.

Requirements

• University degree in Archiving, Document Management, or Digital Information Management;
• 3-5 years of experience in document management or archives;
• Relevant experience in construction or managing engineering project documents is an asset;
• Good knowledge of laws and standards governing archives;
• Proficiency in Microsoft Office Suite and applicable software;
• Knowledge of BIM 360 software is an asset;
• General knowledge of engineering and project management documents;
• Ability to obtain security clearance.

Skills and Attitudes

• Strong organizational skills and multitasking ability;
• Analytical mindset;
• Autonomy, attention to detail, initiative, rigor, integrity;
• Quick and efficient action;
• Discretion, professionalism, excellent communication skills;
• Responsible, honest, structured, methodical, team player.

Benefits

• Competitive salary;
• 4 weeks of annual vacation;
• Flexible group insurance;
• Group RRSP with employer contribution to DPSP;
• 24-hour telemedicine access;
• Training and development programs;
• Employee assistance program;
• Active social and wellness committees;
• Innovative environment;
• Company values of respect, integrity, and excellence;
• Recognized as one of Canada's Best Managed Companies.

Additional Information

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industry: Construction