Document Controller

AECOM; Burnaby; On-site; CAD 65,000 - 100,000; Full time

Job summary

An established industry player is seeking a Document Controller to manage document tracking and quality assurance. This role involves archiving, version control, and supporting projects with document management systems. The ideal candidate will possess strong organizational skills and experience with various EDMS tools. Join a global team dedicated to delivering impactful infrastructure projects while enjoying a supportive workplace that fosters growth and innovation. This temporary position offers a competitive salary and the potential for extension, making it an exciting opportunity to contribute to meaningful projects.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Paid Time Off

Flexible Work Options

Retirement Savings Plan

Employee Assistance Program

Service Recognition Awards

Employee Stock Purchase Plan

Qualifications

• 4+ years of experience with Document Control software EDMS.
• Strong organization skills and professional technical writing skills.

Responsibilities

• Responsible for document archiving and management.
• Transmitting and distributing documents to appropriate parties.

Skills

Document Control Software

Technical Writing

Organization Skills

Problem Solving

Education

BA/BS Degree

Equivalent Experience

Tools

Oracle Aconex

Prism Contruent

BIM 360/ACC

MS Power Platform

MS Word

MS Excel

MS PowerPoint

MS Access

Adobe

Outlook

Job description

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Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Reporting to the Document Control Lead, the Document Controller is responsible for document and record tracking, including version control and proper document storage. The Document Controls Specialist is also responsible for assisting in the management of the Document Management System, while providing the supported projects and company and external stakeholders with quality assurance measures.

This is a 12-month temporary contract position with the potential for extension, based at a client site

KEY RESPONSIBILITIES

• Responsible for archiving documents in alignment with the Records Management Plan
• Responsible for transmitting and distributing documents and records to appropriate parties in a timely manner.
• Plans and manages implementation and integration of new technologies.
• Troubleshoots problems of medium complexity and recommends appropriate action.
• Project size could range from low to medium complexity.
• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

Qualifications

Minimum Requirements

• BA/BS or if candidate does not have this, they should have demonstrated equivalency of experience and/or education.
• 4+ years' experience with Document Control software EDMS

Preferred Qualifications

• Ability to effectively communicate with all staff at all levels, clients and external vendors.
• Strong organization skills with attentive detail and professional technical writing skills.
• Ability to anticipate project needs and work independently with minimal supervision.
• Efficient and Resourceful at multitasking and initiative-taking in problem solving.
• Experience with EDMS systems including Oracle Aconex, Prism Contruent, BIM 360/ACC and MS Power Platform including PowerAutomate, PowerApps and PowerBI.
• Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
• Experience with Technical Document Control Management software

Additional Information

Sponsorship for Canadian employment authorization is not available for this position.

Offered compensation will be based on location and individual qualifications. The expected range is $65,000.00 - $100,000.00.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10126814

Business Line: Water

Business Group: DCS

Strategic Business Unit: Canada

Career Area: Administration

Work Location Model: On-Site

Legal Entity: AECOM Canada ULC

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning, Civil Engineering, and Construction

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