Document Controller, for COWI in North America North Vancouver, BC Application Deadline 04 Apri[...]

COWI A/S; North Vancouver; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join a forward-thinking engineering consulting firm as a Document Controller, where you'll play a crucial role in managing project documentation and ensuring compliance. This position offers the chance to work collaboratively within a dynamic team, transforming challenges into sustainable solutions. With a commitment to sustainability and a supportive work environment, this role is perfect for detail-oriented professionals eager to make a positive impact. Enjoy competitive compensation, flexible working arrangements, and a wealth of benefits designed to support your personal and professional growth.

Benefits

Flexible working arrangement

Top-up parental leave

Minimum 3 weeks' vacation

Paid sick leave

Annual fitness spending account

Group RRSP program with matching

Extended Health coverage

Employee Assistance Program

Referral incentive program

Frequent social events

Qualifications

• 2+ years experience in document management within AEC industry.
• Proficient in electronic document management systems.

Responsibilities

• Ensure proper document creation, accuracy, and storage.
• Coordinate incoming and outgoing correspondence.

Skills

Document Management

Interpersonal Skills

Attention to Detail

Communication Skills

Problem-Solving

Education

Bachelor's Degree in Business Management

Bachelor's Degree in Engineering

Bachelor's Degree in Construction Management

Tools

Electronic Document Management Systems (EDMS)

SharePoint

Job description

Document Controller, for COWI in North America

Do you want to join one of the reputable engineering consulting companies, creating value for customers, people, and societies worldwide? Are you a skilled professional with the ability to quickly problem-solve issues in a time-sensitive setting on multiple and competing deadlines? Can you assist in establishing project document management systems, including record storage, archiving, tracking, and compliance.? Then join us and we can be great together!

Transform problems into sustainable solutions
We are looking for a Document Controller to join our Canadian office and work within a functional team that is responsible for facilitating the document control management core functional processes at a project level in the planning, implementation and close-out phases. Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.

Your key responsibilities will be to:

• Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up by implementing and maintaining a coordinated and consistent filing system;
• Perform document storage activities which involves physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded;
• Ensure that all filing is up-to-date and in accordance with Quality Management System procedures;
• Register and coordinate all incoming and outgoing correspondence and/or relevant documentation from clients and contractors
• Coordinate with the project teams and other staff to ensure correctness of the records;
• Maintain up to date Database Register showing document details.

Your skills. Our team. Together we design the future
The first step to growth in this role is that you are willing to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that, you will have:

• A bachelor’s degree in business management, engineering, construction management or related discipline is considered an asset;
• A minimum of 2 years’ experience working for contractors or engineers/designers in document management within the Architectural, Engineering, and Construction industry;
• Experience and proficiency in using multiple types of electronic document management systems (EDMS), experience with Sharepoint is considered an asset;
• Significant experience working with multiple stakeholders;
• Very good interpersonal and team collaboration skills;
• Proficient in both written and verbal communication, with a focus on detail and organizational effectiveness
• Collaborate effectively with others.

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our creative thinking – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100% of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 8,000 people who bring their skills in engineering, architecture, energy and environment into play.

What we also offer:

Being part of the COWI community offers more than just an attractive salary. We take care of our people both professionally and personally.

Some of our benefits include:

Flexible working arrangement | Top-up parental and childbirth recovery leave | Skilled close-knit team with a wealth of knowledge to share! | Full-time hires get minimum of 3 weeks' vacation to start | Floating holiday to celebrate employee diversity | Paid sick leave | Annual Fitness spending account. Yes, you can use this for a ski pass, yoga or gym membership | Group RRSP program with company matching | Personal and professional development fund | Parking or public transit allowance | Extended Health coverage with 100% of premiums paid by us | Employee Assistance Program (EAP) | STD, LTD, AD&D, and Life Insurance | Referral incentive program| Frequent social events

Base compensation: $60,000 to $75,000 for North Vancouver location only. Actual compensation is subject to variations due to education, experience, skill set and/or location.

Got more questions?

Get to know us even better at our website, www.cowi.com , where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.