administrative specialist

Government of Canada - Central; Caledon; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to join their team. In this role, you will be responsible for coordinating various administrative tasks, including managing schedules, preparing reports, and overseeing office procedures. Your expertise in MS Office Suite will be crucial as you handle data analysis and maintain filing systems. This position offers the opportunity to work in a supportive environment where your contributions will directly impact the efficiency of operations. If you thrive in a collaborative setting and are passionate about delivering exceptional administrative support, this is the perfect opportunity for you.

Qualifications

• 1-2 years of experience in an administrative role.
• Proficient in MS Office Suite and database management.

Responsibilities

• Coordinate seminars and conferences, managing schedules and appointments.
• Compile data and prepare reports while overseeing employee inquiries.

Skills

Organizational Skills

Communication Skills

Data Analysis

Problem Solving

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Job description

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation company

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software

Area of specialization

• Reports and records
• Statistics

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities