Property & Office Administrator

Highliving Properties; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a dynamic team at a well-established company providing rental apartment services in Surrey. As a Property & Office Administrator, you'll play a vital role in managing properties and ensuring tenant satisfaction. This position combines administrative, operational, and strategic responsibilities, requiring strong organizational skills and a passion for customer service. You'll engage in lease management, financial oversight, and property inspections, while also collaborating with onsite managers and caretakers. This is an exciting opportunity to contribute to a growing organization in the real estate industry, with competitive pay and benefits.

Benefits

Flexible schedule

On-site parking

Paid time off

Qualifications

• Minimum 3 years of experience in property management or related field.
• Strong knowledge of property management principles and regulations.

Responsibilities

• Manage lease agreements and tenant relations effectively.
• Oversee maintenance work and vendor management for properties.

Skills

Property Management

Financial Management

Communication Skills

Organizational Skills

Problem-Solving

Customer Service

Education

Bachelor's Degree in Property Management

Bachelor's Degree in Business Administration

Tools

Property Management Software

Microsoft Office Suite

Job description

Job Description:

Job information Property & Office Administrator from the Company Highliving Properties, this latest Property & Office Administrator job vacancy is located in the city Surrey, BC located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Accounting field have been opened and published up to the specified time.

Job Responsibility:

Property Administrator

Highliving Properties is a well-established and reputable company that has been providing rental apartment services for the past six years. During this time, the company has grown to a portfolio of over 700 rental apartment units in BC and AB, offering a wide range of rental options for tenants. We are seeking a dynamic and highly organized individual to join our team as an property administrator with property management and accounting experience. The Property Administrator will play a key role in ensuring the efficient operation and management of our properties. The ideal candidate will have strong organizational skills, financial acumen, and a passion for customer service. This role involves a combination of administrative, operational, and strategic responsibilities aimed at maintaining high occupancy rates and tenant satisfaction.

Key Responsibilities:

Administrative Responsibilities

• Lease Management: Prepare, review, and manage lease agreements.
• Tenant Relations: Address tenant inquiries and complaints; conduct orientations and inspections.
• Financial Management: Manage property budgets, rent collection, and financial reporting.
• Record Keeping: Maintain organized property records and ensure legal compliance.

Operational Responsibilities

• Maintenance and Repairs: Oversee maintenance work and schedule inspections.
• Property Inspections: Conduct regular inspections for compliance and maintenance needs.
• Vendor Management: Manage contracts with vendors and ensure performance.
• Emergency Response: Develop emergency plans and coordinate responses.

Strategic Responsibilities

• Property Improvements: Identify and implement property enhancement projects.
• Market Analysis: Conduct research to inform rental rates and marketing strategies.
• Compliance: Ensure properties meet regulatory standards and stay updated on laws.

Customer Service

• Communication: Maintain effective communication with tenants and property owners.
• Tenant Retention: Develop programs to retain tenants and address their concerns promptly.

Office Administrator

• Work with onsite resident managers and caretakers on daily basis to ensure smooth operations.
• Please note that these duties can vary depending on the specific needs and requirements of the business.
• Provide comprehensive administrative support to the office, including answering phone calls, managing correspondence, and maintaining office supplies
• Assist in scheduling and coordinating meetings, appointments, and travel arrangements for the team
• Prepare and distribute memos, emails, and reports as required
• Help organize and execute company events and meetings
• Handle accounts payable and accounts receivable functions, including processing invoices, managing payments, and reconciling accounts
• Assist with payroll processing and maintain accurate employee records
• Collaborate with vendors, clients, and internal teams to ensure timely and accurate financial transactions
• Prepare financial reports, statements, and budgets as directed by the finance team
• Ensure compliance with accounting policies, procedures, and regulations
• Maintain confidentiality of sensitive financial and personnel information
• Contribute to process improvements and identify opportunities for efficiency gains
• Work with onsite property managers on daily basis to ensure smooth operations.
• Please note that these duties can vary depending on the specific needs and requirements of the business.

Qualifications:

• Bachelor's degree in Property Management, Real Estate, Business Administration, or related field preferred.
• Minimum of [3] years of experience in property management or a related field.
• Strong knowledge of property management principles, practices, and regulations.
• Proficiency in property management software and Microsoft Office Suite.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask and handle high-stress situations effectively.
• Strong problem-solving skills and attention to detail.
• Strong written and verbal communication skills
• Ability to prioritize tasks and work independently in a fast-paced environment
• Demonstrated problem-solving and analytical abilities
• Discretion and confidentiality when handling sensitive information

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth within our expanding organization. Join our dynamic team and be part of our exciting journey in the real estate industry. To apply, please submit your resume and a cover letter highlighting your relevant experience and why you are interested in this position. Only qualified candidates will be contacted.

Note: This job description provides a general overview of the position and does not encompass all tasks or responsibilities that may be required in this role.

Equal Opportunity Employer: Highliving Properties is an equal opportunity employer and values diversity. All employment decisions are made on the basis of qualifications, merit, and business need.

Job Types: Full-time, Permanent

Pay: $3,800.00-$4,600.00 per month

Benefits:

• Flexible schedule
• On-site parking
• Paid time off

Schedule:

• Monday to Friday
• On call
• Weekends as needed

Ability to commute/relocate:

• Surrey, BC V3Z 6T3: reliably commute or plan to relocate before starting work (required)

Application question(s):

• How many years of Property Management experience do you have?

Education:

• Bachelor's Degree (preferred)

Experience:

• Accounting: 3 years (preferred)

Work Location: In person

Keywords : Surrey jobs

Closed Date : 2025-06-08