Dynamic Sales & Events Admin Coordinator

Winsport; Calgary; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Benefits Package

Free Park Pass

Free Parking

Reciprocals at ski resorts

Food & Retail Discounts

Gym Access

Job summary

WinSport in Calgary, Alberta, is seeking a Sales & Events Administrative Coordinator to support the sales and events teams and the COO with reports, meeting coordination, minutes, and client payment follow-up. The role combines administrative rigor with basic event planning and a courteous, customer-focused approach.

The successful candidate will multitask, learn Ungerboeck (Momentus) quickly, and work with multiple departments to ensure smooth on-site events, accurate records, and safe

Qualifications

• Experience in sales, hospitality or events is an asset.
• Strong communication, interpersonal and negotiation skills.
• Ability to work independently and as part of a team.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Valid driver’s license and the ability to work a flexible schedule including evenings and weekends.
• Professionalism and attention to detail.

Responsibilities

• Administrative Support: Provide administrative support to the sales and events team and COO, including pulling reports, organizing meetings, taking minutes, and chasing up overdue client payments. Ensure information is correct and up to date in our event booking software – making sure account details are up to date, item resources are correct, menus are correctly inputted into the system
• Sales & Events Support: Assist sales leaders in improving productivity and help Event Specialists prioritize their time by providing various support services.
• Lead Qualification: Handle all incoming new inquiries sent through the sales inbox, sales phone line, or website, and divert them to the appropriate business unit or salesperson.
• Special Projects: Assist the department with special projects as needed.
• Event Management: Manage internal events, and tenant event requests and logistics. Provide on-site event support when needed.
• Safety Compliance: Demonstrate safe work practices at all times by adhering to safety policies and procedures. Report any safety hazards or concerns to the appropriate individuals. Review all OH&S notices and distribute to OH&S board.
• Other Duties: Perform other duties as required.

Skills

Communication

Planning & Organizing

Customer Focus

Time Management

Attention to Detail

Teamwork

Tools

Ungerboeck

Job description

WinSport in Calgary, Alberta, is seeking a Sales & Events Administrative Coordinator to support the sales and events teams and the COO with reports, meeting coordination, minutes, and client payment follow-up. The role combines administrative rigor with basic event planning and a courteous, customer-focused approach.

The successful candidate will multitask, learn Ungerboeck (Momentus) quickly, and work with multiple departments to ensure smooth on-site events, accurate records, and safe