Dynamic Office Administrator & Receptionist

4Sight Search Solutions Inc.; Milton; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Extended health care

Dental

Vision

Life insurance

On-site parking

Job summary

4Sight Search Solutions Inc. in Milton, Ontario, is seeking an Office Administrator/Receptionist for a full-time role. You will manage front desk operations, assist with admin tasks, and support a welcoming atmosphere for clients and staff.

Primary duties include scheduling, answering inquiries, handling mail, and maintaining client resources on the firm website. Strong communication, organization, and MS Office skills are required.

Qualifications

• High school diploma or equivalent; relevant certifications are a plus.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced office.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience in receptionist or customer service roles preferred.

Responsibilities

• Greet clients, visitors, and vendors in a courteous and professional manner.
• Manage calendars, answer calls and emails, and schedule appointments for the accounting team.
• Maintain a clean, welcoming reception area and assist with administrative tasks.
• Handle mail, deliveries, and prepare meeting rooms for meetings.
• Update client resources on the firm website and assist with invoicing.
• Organize filing systems and provide data entry support as needed.
• Maintain confidentiality of client financial information and support office operations.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Discretion/confidentiality

Customer service

Reception

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

Outlook

Job description

4Sight Search Solutions Inc. in Milton, Ontario, is seeking an Office Administrator/Receptionist for a full-time role. You will manage front desk operations, assist with admin tasks, and support a welcoming atmosphere for clients and staff.

Primary duties include scheduling, answering inquiries, handling mail, and maintaining client resources on the firm website. Strong communication, organization, and MS Office skills are required.