Temporary Administrative Assistant — Onsite (8 Months)

McColl Turner LLP; Hamilton; On-site; CAD 45,000 - 56,000; Full time

Job summary

Doane Grant Thornton is seeking an Administrative Assistant for a temporary 8-month assignment in Ancaster, ON. You will support the External Client Services team, format client deliverables, enter client data in D365, and handle front desk duties and billing support.

You’ll maintain confidential files and assist with e-filing and scheduling in a fast-paced professional services environment. The role requires strong communication, attention to detail, and the ability to work with multiple

Qualifications

• Minimum 1 year of administrative experience in a busy professional services environment.
• Excellent verbal and written communication skills.
• Solid business acumen with strong interpersonal skills and ability to build relationships.
• Ability to work effectively for several people simultaneously.
• Strong attention to detail and consistent production of high-quality work.
• Ability to meet tight timelines on multiple projects.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• CRM experience is an asset.
• Availability to work overtime as required.
• Exceptional client service mindset and professionalism.
• Knowledge of accounting processes is an asset.

Responsibilities

• Work independently and within a team to support External Client Services.
• Format and assemble financial statements or client deliverables per Firm standards.
• Enter and maintain client data using D365, create/roll forward/ archive jobs.
• General admin duties: calls, filing, photocopying, scanning, front desk.
• E-file tax returns to CRA to meet deadlines.
• Participate in training to stay current with software and processes.
• Data entry and file maintenance per retention policies.
• Prepare and edit correspondence, reports, proposals, and documents.
• Provide billing support using Firm systems; prepare invoices and follow AR where appropriate.
• Scan and securely transfer documents to clients; maintain confidentiality.
• Manage communications and expense administration for team leaders.
• Coordinate external/internal appointments, meetings, room bookings, catering.
• Support the Firm’s professional image and positive relationships.
• Primary coverage for reception in addition to regular duties.
• Other duties as required.

Skills

Administrative experience

Verbal & written communication

Interpersonal skills

Multi-tasking

Attention to detail

Time management

Microsoft Office

CRM tools

Overtime availability

Client service mindset

Accounting knowledge

Tools

Microsoft Dynamics 365

Microsoft Office Suite

Job description

Doane Grant Thornton is seeking an Administrative Assistant for a temporary 8-month assignment in Ancaster, ON. You will support the External Client Services team, format client deliverables, enter client data in D365, and handle front desk duties and billing support.

You’ll maintain confidential files and assist with e-filing and scheduling in a fast-paced professional services environment. The role requires strong communication, attention to detail, and the ability to work with multiple