Administrative Assistant [Temporary 8 Months]

McColl Turner LLP; Hamilton; On-site; CAD 45,000 - 56,000; Full time

Job summary

Doane Grant Thornton is seeking an Administrative Assistant for a temporary 8-month assignment in Ancaster, ON. You will support the External Client Services team, format client deliverables, enter client data in D365, and handle front desk duties and billing support.

You’ll maintain confidential files and assist with e-filing and scheduling in a fast-paced professional services environment. The role requires strong communication, attention to detail, and the ability to work with multiple

Qualifications

• Minimum 1 year of administrative experience in a busy professional services environment.
• Excellent verbal and written communication skills.
• Solid business acumen with strong interpersonal skills and ability to build relationships.
• Ability to work effectively for several people simultaneously.
• Strong attention to detail and consistent production of high-quality work.
• Ability to meet tight timelines on multiple projects.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• CRM experience is an asset.
• Availability to work overtime as required.
• Exceptional client service mindset and professionalism.
• Knowledge of accounting processes is an asset.

Responsibilities

• Work independently and within a team to support External Client Services.
• Format and assemble financial statements or client deliverables per Firm standards.
• Enter and maintain client data using D365, create/roll forward/ archive jobs.
• General admin duties: calls, filing, photocopying, scanning, front desk.
• E-file tax returns to CRA to meet deadlines.
• Participate in training to stay current with software and processes.
• Data entry and file maintenance per retention policies.
• Prepare and edit correspondence, reports, proposals, and documents.
• Provide billing support using Firm systems; prepare invoices and follow AR where appropriate.
• Scan and securely transfer documents to clients; maintain confidentiality.
• Manage communications and expense administration for team leaders.
• Coordinate external/internal appointments, meetings, room bookings, catering.
• Support the Firm’s professional image and positive relationships.
• Primary coverage for reception in addition to regular duties.
• Other duties as required.

Skills

Administrative experience

Verbal & written communication

Interpersonal skills

Multi-tasking

Attention to detail

Time management

Microsoft Office

CRM tools

Overtime availability

Client service mindset

Accounting knowledge

Tools

Microsoft Dynamics 365

Microsoft Office Suite

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Office Location: Ancaster, ON

Alternate Location

Req #: 12405

Posting Category: Existing Vacancy

As an Administrative Assistant [Temporary 8 Months] your responsibilities will include:

• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
• Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
• Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
• E-filing tax returns to CRA to meet filing deadlines
• Participate in training to stay current with changes in software and processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Provide billing support using Grant Thornton’s systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Managing communications and expense administration on behalf of team leadership
• Coordinating external/internal appointments, meetings, facility/room reservations and catering
• Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• This role will involve being the primary person to cover reception responsibilities, in addition to the regular administrative responsibilities
• Other duties as required

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think You’ve Got What It Takes To Be An Administrative Assistant [Temporary 8 Months]? Like The Colour Purple? Great. Here’s a Few More Boxes We’re Also Hoping You Can Tick

• Minimum 1 year of administrative experience in a busy professional services environment
• Excellent verbal and written communication skills
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
• Ability to work effectively for several people at the same time
• Strong attention to detail and consistent production of high-quality work
• Ability to work effectively within tight timelines on simultaneous projects
• Strong knowledge of and experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM tool considered an asset
• Availability to work overtime as required
• Exceptional client service mindset with ability to de-escalate potentially difficult situations
• Knowledge of accounting process an asset

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $45,100–$56,300 in Ancaster. If the role is available in other locations, the range may differ to reflect local market factors.

• This role is required to be onsite, in-office 5 days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [e-mail] and we will work with you to meet your accommodation needs.