Dynamic Administrative Assistant - Client Services

Virtus Group; Regina; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Virtus Group is hiring an Administrative Assistant in Regina to support a collaborative professional services team. You’ll manage key administrative duties, assist with year-end packages, and help ensure smooth operations behind the scenes.

With 3+ years in an administrative role and strong MS Office skills, you’ll handle client communications, payments tracking, and front-desk coverage with professionalism and initiative in a fast-paced environment.

Qualifications

• 3+ years of experience in an administrative role, ideally in professional services.
• Proficiency with Microsoft Office Suite, including Outlook, Word and Excel.
• Excellent attention to detail and ability to manage multiple deadlines.
• Professionalism, initiative, and ability to work independently in a fast-paced environment.
• Strong relationship-building skills to support team and clients.

Responsibilities

• Coordinate client assemblies, including year-end packages and T1/T4/T5 packages.
• Track client payments and manage accounts receivable, including adjustments.
• Support staff with day-to-day tasks to improve efficiency and client service.
• Manage shared email inboxes, be the primary contact for building/parking issues, and prepare client correspondence.
• Provide reception coverage when needed, delivering a polished client-focused front-desk experience.

Skills

Microsoft Office

Outlook

Word

Excel

Job description

Virtus Group is hiring an Administrative Assistant in Regina to support a collaborative professional services team. You’ll manage key administrative duties, assist with year-end packages, and help ensure smooth operations behind the scenes.

With 3+ years in an administrative role and strong MS Office skills, you’ll handle client communications, payments tracking, and front-desk coverage with professionalism and initiative in a fast-paced environment.