Administrative Specialist

Virtus Group; Regina; On-site; CAD 42,000 - 54,000; Full time

Job summary

Virtus Group, a Saskatchewan-grown accounting and business advisory firm with offices in Saskatoon, Regina and Estevan, seeks an Administrative Specialist to elevate the manager group and support client touchpoints. You’ll manage records, prepare invoices, year-end packages and ensure smooth behind-the-scenes operations.

We value a proactive, organized professional who can work independently in a fast-paced environment, build strong relationships with team members and clients, and contribute to

Qualifications

• 5+ years of administrative experience in a professional services environment.
• Ability to manage multiple deadlines and keep processes organized.
• Proficiency with Microsoft Office and client coordination.

Responsibilities

• Support managers with client files, invoices, year-end packages and follow ups.
• Handle day-to-day admin tasks: mail, inputting new clients, compiling reports and expense submissions.
• Provide general admin support and coverage for other Admin Specialists.

Skills

Administrative experience

Microsoft Office

Client coordination

Time management

Independent work

Tools

Microsoft Office Suite

Job description

Step into a role where you don’t just support a team, you elevate it.

At Virtus Group, we are more than accountants; we are trusted advisors. We have a team-first mindset, deep-rooted community values and deliver exceptional service by investing in exceptional people. If you are looking for a role where your skills are appreciated, your days are dynamic and your work makes a difference, Virtus Group could be the perfect fit.

We are looking for a proactive and highly organized Administrative Specialist to join our team and elevate our manager group. This isn’t your average admin role. You will be managing key touch points with clients and ensuring everything is running smoothly behind the scenes. Your work will help our managers deliver top tier service.

What you’ll bring to the team

• 5+ years of administrative experience (ideally in a public accounting firm or professional services environment).
• A solutions focused mindset – you can take direction, anticipate needs and bring order to complexity.
• Mastery of Microsoft Office Suite (Outlook, Word, Excel).
• Sharp attention to detail and a knack for keeping multiple deadlines on track.
• Professionalism, initiative, and the confidence to work independently in a fast-paced environment.
• Ability to build strong working relationships and deliver tailored support by understanding the unique needs of each team member and client.
• A communication style that is clear, precise, and professional – building trust, ensuring accuracy, and representing the firm in a positive manner.

How you’ll support our professional team

• Providing support to managers with client files – from requesting records and preparing invoices to coordinating year-end packages and follow ups with clients.
• Managing day-to-day admin tasks – handling mail, inputting new clients, compiling reports and preparing expense submissions.
• Providing general admin support and coverage for other Admin Specialists.

Why Virtus Group?

At Virtus Group, culture isn’t just a buzzword, it’s what sets us apart. We’re a Saskatchewan-grown firm that invests in people, values work-life balance and builds strong internal teams. Being recognized as a Saskatchewan Top Employer reflects what our team experiences every day; you’ll work with a crew that genuinely cares, in an environment where your work directly supports the success of our firm as well as our clients.

Join us and be a part of a firm that’s local, trusted, and built on relationships.

About Virtus Group

Virtus Group’s purpose is to help people. Our story started with one man, one spark, and a commitment to virtue and helping Saskatchewan businesses and the community for over half a century. As the largest independent accounting and business advisory firm in Saskatchewan, we have the resources to manage the most challenging, complex client work while maintaining the flexibility and agility to make all decisions quickly and in-house.

Virtus Group is the largest Saskatchewan-owned Chartered Professional Accounting and Business Advisory firm with offices in Saskatoon, Regina, and Estevan.