Administrative Assistant

Virtus Group; Regina; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Virtus Group is hiring an Administrative Assistant in Regina to support a collaborative professional services team. You’ll manage key administrative duties, assist with year-end packages, and help ensure smooth operations behind the scenes.

With 3+ years in an administrative role and strong MS Office skills, you’ll handle client communications, payments tracking, and front-desk coverage with professionalism and initiative in a fast-paced environment.

Qualifications

• 3+ years of experience in an administrative role, ideally in professional services.
• Proficiency with Microsoft Office Suite, including Outlook, Word and Excel.
• Excellent attention to detail and ability to manage multiple deadlines.
• Professionalism, initiative, and ability to work independently in a fast-paced environment.
• Strong relationship-building skills to support team and clients.

Responsibilities

• Coordinate client assemblies, including year-end packages and T1/T4/T5 packages.
• Track client payments and manage accounts receivable, including adjustments.
• Support staff with day-to-day tasks to improve efficiency and client service.
• Manage shared email inboxes, be the primary contact for building/parking issues, and prepare client correspondence.
• Provide reception coverage when needed, delivering a polished client-focused front-desk experience.

Skills

Microsoft Office

Outlook

Word

Excel

Job description

Step into a role where you don't just support a team, you elevate it.

At Virtus Group, we are more than accountants; we are trusted advisors. We have a team-first mindset, deep-rooted community values, and deliver exceptional service by investing in exceptional people. Join one of Saskatchewan's Top Employers and be part of a collaborative team where you can do your best work.

We are looking for a dynamic and highly motivated Administrative Assistant to join our Regina team and handle key administrative functions, ensuring everything is running smoothly behind the scenes. If you are looking for a role where your skills are appreciated, your days are dynamic and your work makes a difference, Virtus Group could be the perfect fit.

What you'll bring to the team

• 3+ years' experience in an administrative role. Experience in a professional services environment is a bonus.
• Mastery of Microsoft Office Suite (specifically Outlook, Word, Excel).
• Sharp attention to detail and a knack for keeping multiple deadlines on track.
• Professionalism, initiative, and the confidence to work independently in a fast-paced environment.
• Relationship builder who's energized by working with people and excited about delivering tailored support by understanding the unique needs of our team and clients.
• A positive attitude.

How you'll support our professional team

• Manage client assemblies, including corporate year-end packages and T1/T4/T5 package preparation and filing.
• Track client payments and manage accounts receivable including write-offs and adjustments.
• Play an integral role in supporting staff with day-to-day tasks that improve efficiency, accuracy, and client service.
• Provide further support by managing shared email inboxes, being the primary contact for building and parking issues, preparing client correspondence, and supporting the team with a variety of administrative tasks.
• Step in to provide reception coverage as needed, maintaining a polished, client-focused experience at the front desk and on the phones.

Why?

At Virtus Group, our culture is what sets us apart. We're a Saskatchewan-grown firm that invests in people, values work-life balance and builds strong internal teams. Being recognized as a Saskatchewan Top Employer reflects what our team experiences every day; you'll work with a crew that genuinely cares, in an environment where your work directly supports the success of our firm as well as our clients.

Join us and be a part of a firm that is local, trusted, and built on relationships.

About Virtus Group

Virtus Group's purpose is to help people. Our story started with one man, one spark, and a commitment to virtue and helping Saskatchewan businesses and the community for over half a century. As the largest independent accounting and business advisory firm in Saskatchewan, we have the resources to manage the most challenging, complex client work while maintaining the flexibility and agility to make all decisions quickly and in-house.

Virtus Group is the largest Saskatchewan-owned Chartered Professional Accounting and Business Advisory firm with offices in Saskatoon, Regina, and Estevan.