Donations administrator

Altis Technology; Toronto; Hybrid; CAD 42,000 - 52,000; Part time

Job summary

Altis Technology in Toronto, ON is seeking a detail-oriented administrator to support donations processing for a respected healthcare foundation. You will handle cheque, cash, credit card, and online gifts, ensuring receipts are issued accurately and donor data is kept clean.

This contract role offers a hybrid schedule, exposure to donor databases and CRM systems, and collaboration with fundraising and finance teams to maintain compliance and timely reporting.

Qualifications

• 1 to 2+ years of experience in gift processing, accounting, finance or a related administrative role, preferably within a non-profit or philanthropy environment.

Responsibilities

• You'll process donations received by cheque, cash, credit card and online channels with a high level of accuracy.
• You'll issue and verify charitable tax receipts, ensuring all applicable guidelines are followed.
• You'll enter, update and maintain donor information within the organization's donor database, ensuring records remain complete and free of duplicates.
• You'll respond professionally to donor inquiries received by email, phone and in person regarding receipts and donation records.
• You'll maintain accurate filing and documentation while supporting year-end gift processing activities.
• You'll use Excel and internal databases to reconcile information and ensure data integrity.

Skills

Donor data entry

Raiser's Edge

Salesforce CRM

Excel proficiency

Tools

Raiser's Edge

Salesforce

Excel

Job description

Location: Toronto, ON, Hybrid (3 days on-site: Monday, Tuesday and Thursday, Remote Wednesday and Friday)
Language: Excellent written and verbal English communication skills
Duration: Contract, ASAP until the end of February
Background Check Requirement: Physician-completed immunization form required in accordance with organizational policy

About the Opportunity
Join a respected healthcare foundation that plays a vital role in advancing patient care through philanthropy. This opportunity is ideal for someone who enjoys detailed, process-driven work and takes pride in ensuring donations are accurately processed, recorded, and acknowledged.

Working alongside a collaborative fundraising and finance team, you'll help ensure donors receive timely and accurate tax receipts while supporting essential charitable initiatives. If you thrive in a fast-paced administrative environment where accuracy and consistency matter, this is an excellent opportunity to build your experience within the non-profit sector.

What's In It for You
Gain valuable experience with a well-established charitable organization supporting healthcare initiatives.
Work alongside experienced fundraising and finance professionals in a collaborative environment.
Enjoy a hybrid work model that offers both in-office collaboration and remote flexibility.
Build your experience with leading donor databases and CRM systems while contributing to meaningful work.

Your Responsibilities
You'll process donations received by cheque, cash, credit card and online channels with a high level of accuracy.
You'll issue and verify charitable tax receipts, ensuring all applicable guidelines are followed.
You'll enter, update and maintain donor information within the organization's donor database, ensuring records remain complete and free of duplicates.
You'll respond professionally to donor inquiries received by email, phone and in person regarding receipts and donation records.
You'll maintain accurate filing and documentation while supporting year-end gift processing activities.
You'll use Excel and internal databases to reconcile information and ensure data integrity.

Skills and Qualifications
1 to 2+ years of experience in gift processing, accounting, finance or a related administrative role, preferably within a non-profit or philanthropy environment.
Experience processing financial transactions, donations or charitable tax receipts is considered an asset.
Experience using Raiser's Edge is highly preferred. Salesforce or other CRM/database experience is also highly valued.
Strong proficiency with Microsoft Excel and working with large volumes of data.
Exceptional attention to detail with a commitment to accuracy and consistency.
Strong organizational skills, the ability to manage repetitive tasks efficiently, and a willingness to learn quickly.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.