Philanthropy Associate (Foundation)

Southlake Health; Newmarket; Hybrid; CAD 36,000 - 46,000; Full time

Benefits offered by this job

Hybrid work

Health & dental benefits

HOOPP pension

Wellness programs

On-site gym

Job summary

Southlake Health Foundation in Newmarket, Ontario, is seeking a Philanthropy Associate to support major gifts and campaigns. You will prepare for donor meetings, coordinate materials, and maintain donor portfolios within Raiser's Edge.

Working with the CEO and Chief Development Officer, you’ll draft proposals, manage data integrity, generate reports, and help plan donor events, while upholding confidentiality and a donor-centric approach.

Qualifications

• Bachelor’s degree required.
• 3+ years of fundraising; major gifts experience is an asset.
• Experience with Raiser’s Edge or similar CRM preferred.
• Experience supporting executives or senior leaders is an asset.
• Excellent written and verbal communication; strong data accuracy.

Responsibilities

• Donor Portfolio Support for Senior Fundraisers: schedule meetings, briefs, and follow-ups.
• Coordinate donor meetings, materials, proposals and presentations.
• Draft donor correspondence, letters, emails, proposals and acknowledgements.
• Enter and maintain donor data in Raiser's Edge; ensure data integrity.
• Generate donor lists, reports, and support fundraising planning and reporting.

Skills

Bachelor's degree

Fundraising

Raiser’s Edge

Executive support

Communication

Detail oriented

Microsoft Office

Collaboration

Education

Bachelor's degree

Tools

Raiser’s Edge

Microsoft Office

Job description

Job Category: FoundationHospital Location: Newmarket ONJob Type: Permanent, Full timeNumber of Positions: 1Minimum - Maximum Hourly Rate: $26.15 - $33.08Why Join Our Team?A people-first workplace environment that prioritizes belonging, wellness, and psychological safety.Hybrid, virtual, and in-person working environment (where applicable).Progressive health and dental benefit plans.HOOPP pension plan with employer and employee premium sharing.Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!The Philanthropy Associate provides essential administrative, operational, and donor-relations support to the CEO, Chief Development Officer, and Major Gifts & Campaigns Team. This role ensures the smooth functioning of major gift fundraising activities by preparing for donor meetings, creating and coordinating materials, managing donor portfolio activity, and supporting data integrity within Blackbaud Raiser's Edge. The ideal candidate is detail-oriented, proactive, collaborative, donor centered and mission driven.TeamThe Major Gifts & Campaigns Team plays a critical role in cultivating and building relationships to drive sustainable growth from donors and prospects at $5K+ to enable the Foundation to meet granting commitments to Southlake Health to deliver leading edge care close to home.ACCOUNTABILITIES & ACTIVITIESDonor Portfolio Support for Senior FundraisersCoordinate donor and prospect meetings, including scheduling, logistics, room/virtual setup, and confirmation communicationsPrepare calls booked, meeting briefs, agendas, backgrounders and call reportsCoordinate meeting materials including proposals and presentationsTrack meeting outcome, deliverables and next steps to ensure timely follow up activitiesAssist with drafting donor research, correspondence, letters, emails, proposals, acknowledgements, and stewardship materialsEnsure timely and professional responses to donor inquiries and requestsCoordinate donor benevolence activitiesundefinedDonor Pipeline & CRM ManagementEnter and maintain accurate donor and prospect information in the CRM (i.e. Blackbaud Raiser's Edge), including actions, proposals, contact reports, and relationship dataTrack moves management activity for CEO and CDO, ensuring timely documentation of donor/prospect interactionsProvide operational support to Campaign Lead for donor pipeline meetingsEnsure data is clean, consistent, and aligned with Foundation moves-management practicesGenerate donor lists, reports and queries to support fundraising planning and performance trackingundefinedAdministrative & Operational SupportSupport Campaign Lead in coordinating projects and donor engagement activities in collaboration with Executive Administrator, Major GiftsIn collaboration with Donor Experience Portfolio, assist with planning for donor events, tours, and small-group meetings as requiredHelp maintain internal systems, procedures, and documentation related to donor engagementFoundation TeamWork as a team player actively promoting a positive and professional work environment and cultureConduct role with integrity and respect and with a focus on demonstrating the Foundation’s valuesAct as an ambassador throughout the community, positively representing the Hospital and the FoundationMaintain donor and Foundation confidentiality and privacy at all timesDemonstrate a commitment to exceptional donor experienceAbide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisorAdhere to the policies and procedures of Southlake Health and Southlake Health FoundationPerform other duties as assigned in order to meet the overall goals and objectives of the FoundationMaintain and advance professional knowledge of and expertise in relevant fieldsDevelop and be able to communicate a strong understanding of Southlake’s and the Foundation’s strategic priorities and exemplify Southlake’s shared values:Serving with purposeAlways with compassionPower of manyEvery voice mattersCourage to think differentlyTECHNICAL KNOWLEDGE & SKILLSBachelor’s degree3+ years of fundraising, experience in major gifts a definite assetExperience with Raiser’s Edge or similar CRM is strongly preferredExperience supporting executives or senior leaders is an assetExcellent written and verbal communication skillsHigh attention to detail and accuracy in data and documentationExceptional organizational skills and the ability to manage multiple projects with competing deadlinesHigh level of professionalism, discretion, confidentiality and a donor centric mindsetProficiency in Microsoft Office (Word, Excel, PowerPoint)Comfortable working collaboratively and cross functionally within a mission-driven organizationKey CompetenciesOrganization and time managementAdministrative excellenceCommunication and writingRelationship buildingInitiative and problem‑solvingAdaptability and teamworkSouthlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.Regular and reliable attendance is an expected requirement of this position.We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.Use of Artificial Intelligence (AI)We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.Health & Safety Workplace ResponsibilitiesIt is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.Commitment to Diversity and InclusionSouthlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.Anti-Oppression/Anti-Racism at Southlake HealthSouthlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health!