Documentation Clerk

Nanowave Technologies Inc.; Toronto; On-site; CAD 40,000 - 56,000; Full time

Job summary

Nanowave Technologies Inc. is seeking a Documentation Clerk to create, maintain, and process manufacturing documentation supporting production and engineering.

You will work with Engineering and Production to ensure accuracy, compliance, and timely entry of records in company systems. Responsibilities include data entry in LN ERP, reviewing drawings in AutoCAD, and handling PDFs and Microsoft Office documents.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and accuracy.
• Ability to read, interpret, and follow English instructions.
• Experience with LN ERP or similar systems preferred.
• Proficient with AutoCAD and Microsoft Office.
• Experience in manufacturing/document control is a plus.

Responsibilities

• Create, update, and maintain manufacturing documentation, work instructions, drawings, and related records.
• Enter, maintain, and verify data within the LN ERP system and other company databases.
• Review documentation for accuracy, completeness, and compliance with company standards.
• Utilize AutoCAD to review, modify, and update technical drawings as required.
• Process and manage electronic documents using PDF Writer and Microsoft Office.
• Support Engineering and Production teams by ensuring documentation is current and readily available.
• Maintain document control procedures and ensure appropriate revision levels used throughout the organization.
• Verify part numbers, BOMs, drawings, and related manufacturing records for accuracy.
• Assist with organization, filing, retrieval, and archiving of engineering and production documents.
• Identify and report documentation discrepancies and work with appropriate departments to resolve issues.
• Meet established daily productivity targets while maintaining a high level of accuracy.
• Follow detailed work instructions, quality procedures, and company policies.
• Participate in continuous improvement initiatives related to documentation and data management processes.
• Perform other related duties as assigned

Skills

Interpersonal skills

Attention to detail

English reading

Productivity targets

Overtime flexibility

Teamwork

Organizational skills

Education

High School Diploma

Tools

AutoCAD

LN ERP

Autodesk Inventor

PDF Writer

Microsoft Office

Job description

FOUNDED IN 1992, NANOWAVE TECHNOLOGIES INC. is vertically integrated designer and manufacturer of RF sensing and communications hardware.

The Nanowave group has more than 6,000 communications and SAR payload assemblies in orbit and more than 30,000 RF avionics assemblies on commercial and defense aerospace platforms.

Customers include many of the major space, aerospace, and defense OEMs in both the US and Europe.

Summary:

The Documentation Clerk is responsible for the accurate creation, maintenance, and processing of manufacturing documentation to support production and engineering operations. This role works closely with Engineering, Production, and other internal departments to ensure documentation is complete, accurate, and entered into company systems in a timely manner. Attention to detail is critical, as documentation errors may impact product quality and manufacturing processes.

Responsibilities:

• Create, update, and maintain manufacturing documentation, work instructions, drawings, and related records.
• Enter, maintain, and verify data within the LN ERP system and other company databases.
• Review documentation for accuracy, completeness, and compliance with company standards.
• Utilize AutoCAD to review, modify, and update technical drawings as required.
• Process and manage electronic documents using PDF Writer and Microsoft Office applications.
• Support Engineering and Production teams by ensuring documentation is current and readily available.
• Maintain document control procedures and ensure appropriate revision levels are used throughout the organization.
• Verify part numbers, bills of materials, drawings, and related manufacturing records for accuracy.
• Assist with the organization, filing, retrieval, and archiving of engineering and production documents.
• Identify and report documentation discrepancies and work with appropriate departments to resolve issues.
• Meet established daily productivity targets while maintaining a high level of accuracy.
• Follow detailed work instructions, quality procedures, and company policies.
• Participate in continuous improvement initiatives related to documentation and data management processes.
• Perform other related duties as assigned

Education:

High School Diploma or equivalent.

Skills / Requirements:

Mandatory Qualifications:

• Strong interpersonal and communication skills with the ability to work effectively with international colleagues.
• Exceptional attention to detail and accuracy, with the understanding that documentation errors may impact the overall manufacturing process.
• Ability to read, interpret, and follow detailed work instructions written in English.
• Ability to meet realistic daily productivity targets while maintaining quality standards.
• Flexibility to work overtime when required to meet business demands.
• Ability to work independently and as part of a team in a fast-paced manufacturing environment.
• Strong organizational and time-management skills
• Candidates must be legally authorized to work in Canada on an ongoing basis without employer sponsorship.
• Must be able to obtain CGP registration.

Preferred Qualifications:

• Experience entering and maintaining data within ERP systems, preferably LN ERP or similar platforms.
• Experience using Autodesk Inventor.
• Proficiency in AutoCAD.
• Previous experience in a manufacturing, engineering, technical documentation, or document control environment.
• Familiarity with engineering drawings, bills of materials (BOMs), and document control processes.

Nanowave is committed to transparent, fair, and equitable hiring practices in full compliance with Canadian federal and provincial requirements.

• AI Use: Nanowave does not use artificial intelligence to screen, assess,or select applicants.
• Vacancy Status: This posting is for an existing vacancy.
• Canadian Experience: Nanowave does not require Canadian work experience.

Final compensation will be discussed during the hiring process and will be commensurate based on individual circumstances and business needs.