Document Coordinator

Lifemark Health Group; Mississauga; On-site; CAD 38,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Employee discounts

Education allowance

Job summary

AssessMed, a Lifemark Health Group affiliate, is seeking a full-time in-person Administrative Assistant in Mississauga, ON. The role centers on handling medical documentation inquiries, coordinating couriers, and maintaining privacy of personal health information.

You will manage filings, document formatting, and ensure complete document packages while supporting a busy team. Strong typing, Office skills, and client relations are essential.

Qualifications

• A Medical Office Assistant Certificate or Office Administration Diploma and a minimum of 1 year of relevant experience.
• A minimum of 45 WPM typing speed
• Median skill level in Microsoft Office Suite (Word, Excel, Outlook, Teams,) and Adobe is required
• Ability to multi task in a very busy environment, work under pressure of deadlines
• Approachable, Friendly, Solution Oriented

Responsibilities

• Handling client and assessor inquiries with regard to medical documentation
• Arranging couriers
• Maintain the highest level of privacy of personal information and personal health information
• Organization, storage, and retrieval of documents
• Manage electronic and physical filing systems
• Ensure documents are properly classified and labeled
• Document creation, formatting, and distribution
• Ensure document package is fulsome and complete
• Scan and save documents
• Daily filing
• Update Smart Simple when documents and files are received
• Arrange and manage outgoing and incoming documents
• Manage and audit filing cabinets
• Other administrative duties as assigned

Skills

Typing speed 45 WPM

Microsoft Office

Communication skills

privacy & HPI handling

Education

Medical Office Assistant Certificate or Office Administration Diploma

Tools

Smart Simple

Job description

Salary Range: $38,000.00 To $40,000.00 Annually

Status:

Permanent Full-time, In-person

About AssessMed

For over 30 years AssessMed has been completing independent, unbiased, evidence-based medico-legal evaluations and file reviews to several markets including but not limited to, auto insurance, defense and plaintiff tort medicals, Accident Benefits, Catastrophic claims, Life and Health Disability referrals as well as cases from HR representatives throughout corporate Canada. AssessMed is a true national provider with strategically located regional offices in BC, Alberta, Ontario (4), Quebec and the Maritime Provinces (2).

Main Responsibilities:

• Handling client and assessor inquiries with regard to medical documentation
• Arranging couriers
• Maintain the highest level of privacy of personal information and personal health information
• Organization, storage, and retrieval of documents
• Manage electronic and physical filing systems
• Ensure documents are properly classified and labeled
• Document creation, formatting, and distribution
• Ensure document package is fulsome and complete
• Scan and save documents
• Daily filing
• Update Smart Simple when documents and files are received
• Arrange and manage outgoing and incoming documents
• Manage and audit filing cabinets
• Other administrative duties as assigned

Required Qualifications

• A Medical Office Assistant Certificate or Office Administration Diploma and a minimum of 1 year of relevant experience.
• A minimum of 45 WPM typing speed
• Median skill level in Microsoft Office Suite (Word, Excel, Outlook, Teams,) and Adobe is required
• Ability to multi task in a very busy environment, work under pressure of deadlines
• Approachable, Friendly, Solution Oriented
• Prior experience using Smart Simple will be considered an asset
• Success in this position requires excellent communication skills, efficiency and thoroughness, service orientation and team building and teamwork. The ability to build effective relationships while maintaining a focus on results

Why choose AssessMed?

• Comprehensive and flexible health and dental choices with Flex benefits
• Lifemark Employee Assistance Program
• Shoppers Drug Mart Employee Discount (30%)
• Employee Stock Purchase Plan (25%)
• Paid vacation and Wellness days
• Annual continuing education allowance of $1500 (applicable towards credential or designation fee)
• Goodlife Fitness Corporate Discount Gym Membership
• Ongoing internal training and development with opportunities for mentorship
• A diverse and inclusive workplace with a track record of high employee engagement and teamwork
• Nationally recognized brand with a strong digital presence

Thank you for your interest in joining our team! We appreciate the time and effort you’ve taken to apply for this position. Our team will carefully review all applications and contact candidates who meet the qualifications for the next steps. We encourage you to keep an eye on our future job openings. We look forward to connecting with the right candidate soon!