Document Controls Specialist

Kiewit; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading industrial contractor is seeking a Document Control Specialist to join their team. The ideal candidate will have at least 5 years of experience in document control within the construction or engineering sector. In this role, you will develop and maintain documentation systems, ensure compliance, and support project teams. Our organization is dedicated to delivering high-quality services and invests in employee growth through comprehensive training and competitive benefits.

Benefits

Comprehensive benefits package

Top-tier medical, dental, and vision plans

Life insurance and disability benefits

Retirement plans with matching contributions

Generous paid time off

Qualifications

• Minimum 5 years experience in document control within construction/engineering.
• Proficiency in document management software and Microsoft Office Suite.
• Strong organizational skills and attention to detail are required.

Responsibilities

• Develop and maintain a document control system.
• Ensure all project-related documentation is accurate, complete, and up-to-date.
• Manage the distribution and retrieval of documents.

Skills

Organizational skills

Communication skills

Attention to detail

Knowledge of construction terminology

Ability to maintain confidentiality

Tools

Document management software

Microsoft Office Suite

Job description

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District Overview

As an industrial contractor, Ganotec offers a complete service serving the industrial sector in Canada. Ganotec has the ability to offer all major disciplines including civil works, steel framing construction, mechanical equipment installation, piping and electrical, instrumentation and control work. We execute our projects according to different business models including construction management mode, turnkey, target price, time and material and / or traditional mode. We have always been passionate about projects in "partnership", in collaboration with owners, equipment suppliers and engineers, from the early stages of the project development phase to enable a more effective strategy. Ganotec is continuously at the cutting edge, constantly looking for opportunities for improvement without losing sight of what has made the success of the company.

Location

Responsibilities

• Develop and maintain a document control system that meets the needs of the project.
• Ensure all project-related documentation is accurate, complete, and up-to-date.
• Manage the distribution and retrieval of documents, including hard copies and electronic copies.
• Develop and maintain document control procedures and processes.
• Ensure all documents are properly labeled and tracked.
• Ensure compliance with all relevant regulations and standards.
• Train project team members on document control procedures and processes.
• Collaborate with other departments to ensure proper document control coordination.
• Manage and maintain a centralized document repository.
• Maintain a log of all project-related documentation, including submittals, RFIs, and change orders.
• Ensure timely and accurate distribution of documents to all necessary parties.
• Communicate with contractors and subcontractors to ensure compliance with document control procedures and processes.
• Perform other duties as assigned.

Qualifications

• Minimum of 5 years of experience in document control, specifically in the construction or engineering industry. Nuclear market is a plus.
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to work in a fast-paced environment and manage multiple priorities.
• Proficiency in document management software and Microsoft Office Suite
• Knowledge of construction terminology and processes
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information. #LI-IS1

Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discriminationand complywith all laws regarding human rights in the provinces where we operate.

As a full-service, heavy industrial contractor, we’ve earned an industry-wide reputation for sticking to our high standards in everything we do.

We believe in the benefits of investing in our people. Around here, learning and improving go hand-in-hand with going to work each day. You’ll constantly increase your knowledge, sharpen your skills and gain new experiences.

If you're ready for a career that can take you places, look no further.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.