Document Controls Manager (CB)

Clark Builders; Edmonton; On-site; CAD 90,000 - 120,000; Full time

Job summary

Clark Builders is seeking a Document Controls Manager for the Sturgeon Data Center project, based in Edmonton, to lead the project-wide document-control function. You will establish standards, governance, and workflows ensuring current, accurate, and accessible information for stakeholders.

You will manage the document-control team, collaborate with JV partners, consultants, and the client, and ensure compliance with contractual and owner requirements from the Edmonton office before

Qualifications

• Minimum of 7+ years' experience with document control on a large commercial, industrial, infrastructure, or JV project.
• Demonstrated leadership experience, whether through formal people management or mentoring/coaching.
• Experience using major document management platforms like ACC; Procore is preferred.
• Certificate in a construction-related discipline is a strong asset.
• Experience with various types of construction contracts.
• Excellent communication, interpersonal and organizational skills.
• Ability to read/interprete technical drawings and specifications.
• Proficient in Microsoft Suite of applications.

Responsibilities

• Lead and develop the project document-control team with clear roles, workload, and succession planning.
• Establish the Project Document Control Plan with governance, standards, and archival requirements.
• Govern ACC/other systems to meet contractual/Owner requirements.
• Set KPIs and reporting for RFIs, submittals, drawings, changes, and turnover readiness.
• Own document-control compliance across JV and supply chain including onboarding/training.
• Coordinate readiness for commissioning, turnover, and final closeout with BIM/VDC, Quality, and Operations.
• Identify systemic risks and drive corrective actions rather than escalating issues.

Skills

Leadership

Communication

Organizational skills

Analytical thinking

Reading drawings

Microsoft Office

Education

Certificate in construction-related discipline

Tools

ACC

Procore

Job description

At Clark Builders, we're more than a construction company - we're purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.

Position Description

The Document Controls Manager is responsible for leading, establishing and administering the project-wide document control function throughout the construction lifecycle. The role establishes document-control standards, governance, systems, and workflows and is accountable for ensuring project information is current, complete, traceable, controlled, and accessible to authorized project stakeholders. The position provides functional leadership to the document control team and works with project leadership, JV partners, consultants, trade partners, and the client to ensure compliance with contractual, project and owner document-management requirements. This role will support the construction of the Sturgeon Data Center project and will initially be based out of the project’s temporary joint venture office in downtown Edmonton, Alberta, before transitioning to the project site located just outside of Fort Saskatchewan, Alberta.

Essential Duties & Key Responsibilities

• Lead and develop the project document-control team, establishing roles, responsibilities, workload allocation, training, performance expectations and succession/resource requirements as the project scales.
• Establish and own the Project Document Control Plan, including governance, standards, procedures, naming conventions, metadata, revision control, distribution protocols, permissions, retention, and archival requirements.
• Implementation and ongoing governance of ACC and other document-management systems, ensuring workflows meet contractual and Owner requirements.
• Establish KPIs and reporting for RFIs, submittals, drawings, changes, overdue reviews, revision compliance, document quality and turnover readiness; report trends and risks to project leadership.
• Own document-control compliance across the JV and supply chain, including onboarding and training consultants, subcontractors and project personnel.
• Establish controls ensuring only current approved information is available for construction, with obsolete/superseded information appropriately controlled.
• Lead document-control readiness for commissioning, phased turnover and final closeout, coordinating BIM/VDC, Quality, Commissioning and Operations requirements.
• Identify systemic document-control risks and recommend corrective actions/process improvements rather than simply escalating individual deficiencies.
• Identifies gaps, delays, version-control issues and process risks and own the corrective process escalating to leadership when organizational intervention is required.

Qualifications

• Minimum of 7+ years' experience with document control on a large commercial, industrial, infrastructure, or JV project
• Demonstrated leadership experience, whether through formal people management or through mentoring, coaching, and developing others in a technical capacity.
• Experience using major document management platforms like ACC, Procore is preferred
• Certificate in a construction related discipline is considered a strong asset
• Experience with various types of construction contracts
• Excellent communication, interpersonal and organizational skills
• Analytical thinker with ability to interpret complex information and recommend innovative solutions
• The ability to read, understand and interpret technical drawings and specifications
• Proficient computer and data entry skills, with regular use of Microsoft Suite of applications

We Build Exceptional Experiences One of the top ten general contractors in Canada and part of the largest construction organization in North America, Clark Builders serves industrial, commercial and institutional market sectors. In collaboration with our partner, Turner Construction Company, we maintain the culture of a small company with the distinct capabilities of an international firm. Regardless of the size, sector, location or complexity of a project, we will confidently deliver.