Document Controls Manager

EXP Services Inc.; Calgary; On-site; CAD 95,000 - 120,000; Full time

Job summary

EXP Services Inc. Calgary is seeking a Document Controls Manager to lead a team and coordinate document control for diverse projects across transportation, infrastructure and construction sectors.

The role requires meticulous attention to detail, excellent organizational and analytical skills, and the ability to work with internal and external stakeholders. You will oversee document control processes, manage submittals, ensure security and version control, and mentor staff while coordinating

Qualifications

• 7+ years of experience in project controls within infrastructure, construction, or related sectors.
• Strong software proficiency in Procore, Adobe Pro, MS Excel/Word/PowerPoint, and SharePoint.
• Demonstrated quality control of own work and ability to build relationships with stakeholders.

Responsibilities

• Perform standard administrative functions.
• Cross train and support other functions as requested.
• Coordinate printing and distribution of engineering drawings and documents.
• Maintain and audit document control systems and directories.
• Create and update meeting minutes and project correspondence.
• Develop and distribute project logs, schedules, and submittals with reviewers/approvers.
• Mentor staff on systems and processes.

Skills

Procore

Adobe Pro

Excel

Word

PowerPoint

SharePoint

Job description

Document Controls Manager

Calgary, AB

Are you ready to design your future?

Be our next Document Controls Manager!

Your work environment at EXP

EXP is currently searching for aDocument Controls Managerwho will be responsible for leading and managing a team, interacting with internal and external stakeholders on a broad range of projects, including but not limited toSmall/Mid/LargeProgram Management, Design Build, EPC or EPCM projectswithin Transportation, Infrastructure and vertical Construction business sectors.The successful candidate must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities A successful candidate will demonstrate independence and self-motivation in executing daily job duties, with minimal direction and oversight.

What a day at EXP has in store for you

• Performs standard administrative functions.
• Cross train and support other support function positions as requested.
• Covers other support function positions as requested.
• Coordinates the printing and distribution process for engineering drawings and documents.
• Performs basic system maintenance and access requests.
• Develops and distributes meeting minutes and correspondence
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Organize and set up new projects with approved directories with appropriate security levels.
• Work with Project Managers to structure document and submittal logs with the proper reviewers/approvers and due dates.
• Monitor and follow up on past due document and submittal deliverables.
• Mentor and train new staff and project team members on systems and processes as requested.
• Assist Procurement department with setup of bid packages within the document control system.
• Update user and vendor directories.
• Setup and support meeting minutes and reports.
• Create scheduled and ad-hoc reports as needed.

What your experience looks like

• 7+ years of experience in project controls within infrastructure, construction, or related sectors.
• Software knowledge:Procore, Adobe Pro, Excel, Word, PowerPoint, SharePoint.
• Quality control of own work.
• Ability to establish and maintain effective working relationships.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].