Planning / Scheduling Manager

EXP; Calgary; On-site; CAD 120,000 - 180,000; Full time

Job summary

EXP in Calgary, AB is seeking a Planning / Scheduling Manager to lead delivery across diverse projects. You will drive schedule development, reporting, and change management, guiding project teams, clients, and stakeholders to achieve on-time results.

The role requires deep Primavera P6 capability, strong leadership, and a proactive, detail-oriented approach to project controls and risk mitigation. Calgary-based, on-site position with client-facing responsibilities.

Qualifications

• 15+ years of progressive planning / scheduling and project controls experience on infrastructure, transportation, buildings, or complex capital projects.
• Expert-level Primavera P6 capability, including resource-loaded and cost-loaded schedules, re-baselines, CPM analysis, scope changes, schedule updates, and quality reviews.
• Strong understanding of WBS, CBS, Earned Value Management, progress measurement, forecasting, change management, delay analysis, and project reporting.
• Ability to translate schedule data into clear, practical insights for project teams, senior leadership, and client representatives.
• Experience reviewing contractor schedules and validating integrated, detailed schedules against contract requirements and project objectives.
• Intermediate to advanced skills in Microsoft Excel and Word; experience with Power BI or other reporting / dashboard tools is considered an asset.
• Strong communication, facilitation, and stakeholder management skills, with the ability to influence teams that do not directly report to you.
• Detail-oriented, organized, and proactive, with strong analytical and problem-solving skills.
• Professional designation, diploma, or degree in engineering, construction management, project management, business, or a related field is considered an asset.

Responsibilities

• Lead development, update, and maintenance of Level 1-4 integrated schedules, including milestones, logic, resource loading, baseline management, and critical path analysis.
• Manage schedule governance across projects, including schedule quality reviews, validation, progress measurement, and alignment with budgets and forecasts.
• Lead schedule variance analysis, trend reporting, and delay/impact assessments with practical mitigation plans.
• Oversee weekly and monthly schedule reporting with dashboards, narratives, and performance insights for risk, progress, and forecast outcomes.
• Lead Earned Value Management reporting and planning for project management, executive review, and client meetings.
• Develop, mentor, and support planners / schedulers and promote project controls best practices.
• Contribute to continuous improvement of planning procedures, templates, and tools.
• Ensure compliance with policies, procedures, client requirements, and company standards.

Skills

Primavera P6

CPM analysis

Earned Value Management

Schedule governance

Leadership

Excel

Communication

Stakeholder management

Project controls

Change management

Education

Engineering degree or related field

Tools

Power BI

MS Project

Job description

Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, believes diversity is what gives us strength, seeks sustainable results, and shares ambitions for each other, our clients, and the communities we serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Planning / Scheduling Manager!

In this role, you will be based in Calgary, AB and will lead planning and scheduling delivery across a broad range of projects. The successful candidate will bring strong technical scheduling capability, practical project controls leadership, and the ability to guide project teams, clients, and stakeholders through schedule development, reporting, change management, and recovery planning.

Job Description

Planning / Scheduling Manager

In this role, you will be based in Calgary, AB and will lead planning and scheduling delivery across a broad range of projects. The successful candidate will bring strong technical scheduling capability, practical project controls leadership, and the ability to guide project teams, clients, and stakeholders through schedule development, reporting, change management, and recovery planning.

What a day at EXP has in store for you

• Lead the development, update, and maintenance of Level 1-4 integrated schedules, including milestones, logic, resource loading, cost loading, baseline management, critical path analysis, and schedule recovery planning.
• Manage schedule governance across assigned projects, including schedule quality reviews, contractor schedule validation, progress measurement, and alignment with project objectives, budgets, forecasts, and delivery commitments.
• Lead schedule variance analysis, trend reporting, and delay / impact assessments, and work with project teams to develop practical mitigation plans that support on-time delivery.
• Oversee weekly and monthly schedule reporting for project leadership and clients, using clear dashboards, narrative updates, and performance insights to communicate risk, progress, and forecast outcomes.
• Lead the monthly progress and performance measurement process using Earned Value Management (EVM), including planning reports for project management, executive review, and client meetings.
• Hold project teams accountable for progress commitments and influence cross-functional teams to drive completion of activities, milestones, and recovery actions.
• Provide planning and scheduling input into proposals, bids, project execution plans, commercial strategies, and project controls staffing plans.
• Partner with Project Managers, Project Controls Managers, commercial teams, and clients to clarify planning requirements, reporting needs, schedule risks, and change management impacts.
• Ensure change management processes are followed so schedule and cost impacts are identified, quantified, documented, and reflected in project forecasts and Estimate at Completion (EAC) updates.
• Support or lead schedule-related Project Assurance activities, including Cost and Schedule Risk Assessments (CSRA), schedule health checks, and recovery planning workshops.
• Develop, mentor, and support planners / schedulers, including workload planning, technical coaching, quality control, and consistent use of project controls procedures and best practices.
• Contribute to continuous improvement of planning procedures, reporting standards, WBS / CBS structures, schedule templates, and project controls tools.
• Maintain compliance with applicable policies, procedures, client requirements, and company standards.

What Your Experience Looks Like

• 15+ years of progressive planning / scheduling and project controls experience on small to large infrastructure, transportation, buildings, or complex capital projects.
• Strong leadership experience managing planning deliverables, coordinating project controls teams, and supporting project managers and clients in a deadline-driven environment.
• Expert-level Primavera P6 capability, including resource-loaded and cost-loaded schedules, re-baselines, CPM analysis, scope changes, schedule updates, and quality reviews.
• Strong understanding of WBS, CBS, Earned Value Management, progress measurement, forecasting, change management, delay analysis, and project reporting.
• Ability to translate schedule data into clear, practical insights for project teams, senior leadership, and client representatives.
• Experience reviewing contractor schedules and validating integrated, detailed schedules against contract requirements and project objectives.
• Intermediate to advanced skills in Microsoft Excel and Word; experience with Power BI or other reporting / dashboard tools is considered an asset.
• Strong communication, facilitation, and stakeholder management skills, with the ability to influence teams that do not directly report to you.
• Detail-oriented, organized, and proactive, with strong analytical and problem-solving skills.
• Professional designation, diploma, or degree in engineering, construction management, project management, business, or a related field is considered an asset.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].

About Us

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com .