Document Controller

Agilus Consulting Group; Mississauga; On-site; CAD 55,000 - 96,000; Full time

Job summary

Agilus Consulting Group is recruiting a Document Controller in Mississauga, Ontario to support major mining projects from feasibility through construction. You will manage and track all project documentation, serving as a key contact for clients, vendors, and subcontractors while coordinating across Procurement, Engineering, and Project Management teams.

You will leverage OpenText Livelink, Aconex, SharePoint, and McLaren Suite to maintain accurate registers and deliver timely status reporting

Qualifications

• Experience supporting mining or large-scale engineering projects.
• Experience in owner/operator, EPCM, or engineering project environment.
• Ability to coordinate cross-functional teams (Procurement, Engineering, PM).
• Strong document management discipline and attention to detail.

Responsibilities

• Manage receipt, review, tracking, and processing of project documentation.
• Serve as primary contact for clients, vendors, and subcontractors on document control.
• Coordinate document requirements between Procurement, Engineering, and PM teams.
• Monitor supplier deliverables and PO compliance.
• Maintain document registers, logs, and tracking systems.
• Generate status reports to support project controls and reporting.
• Ensure documentation processes meet project standards and procedures.
• Communicate document updates across stakeholders.

Skills

Document control

Coordination

Stakeholder communication

Time management

Tools

OpenText Livelink

Aconex

SharePoint

McLaren Suite

Job description

Drive Document Control Excellence on Major Mining Projects Across Ontario. Agilus by Synergie is recruiting for a Document Controller in the Engineering industry in Mississauga, Ontario. Our client is seeking an experienced Document Controller to support large-scale mining projects through feasibility, detailed engineering, and construction phases. Working closely with Procurement, Engineering, Project Management, clients, vendors, and subcontractors, you will play a key role in ensuring project documentation is accurately managed, tracked, and maintained to support successful project delivery.

Total rewards: $40.00 - $70.00 hourly. Earn a competitive contract rate, typically $40-$55/hr T4 or $50-$70/hr incorporated, with flexibility based on experience, project background, and current market conditions. Work on high-profile mining projects with a respected EPCM organization. Support projects from early development through construction execution. Collaborate with multidisciplinary engineering, procurement, and project teams. Gain exposure to complex stakeholder and vendor management processes. Build experience within a dynamic and fast-paced project environment. Contribute to critical project controls and document management functions. Opportunity to work from either a corporate office or project office environment in Ontario.

Responsibilities

• Manage the receipt, review, tracking, distribution, and processing of project documentation
• Serve as a primary point of contact for clients, vendors, and subcontractors regarding document control activities
• Coordinate document requirements between Procurement, Engineering, and Project Management teams
• Monitor supplier documentation deliverables and purchase order compliance requirements
• Maintain accurate document registers, logs, and tracking systems
• Generate status reports to support project controls and stakeholder reporting
• Ensure document management processes adhere to project standards and procedures
• Facilitate timely communication of documentation updates and requirements across stakeholders

Requirements

• Bring experience supporting mining projects through feasibility, detailed engineering, or construction phases
• Demonstrate experience within an owner/operator, EPCM, or engineering project environment
• Coordinate effectively with Procurement, Engineering, and Project Management teams
• Manage multiple priorities and deadlines within a fast-paced project setting
• Communicate professionally with clients, vendors, subcontractors, and internal stakeholders
• Utilize document management systems such as OpenText Livelink, McLaren Suite, Aconex, SharePoint, or similar EDMS platforms
• Maintain exceptional organizational skills and attention to detail
• Apply strong stakeholder management capabilities to support project success

This posting is for an active opening.

Agilus by Synergie would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.