Document Controller

Egis Group; Hamilton; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Accommodations available

Referral program

Job summary

Egis Group Canada is seeking a Document Controller to support major transportation and infrastructure projects across Ontario. You will manage technical documents, ensure data accuracy, and maintain compliant workflows to keep project teams aligned and efficient.

The ideal candidate holds a university degree or college diploma in a related field, 3+ years of document control experience in engineering or construction, and hands-on knowledge of SharePoint or ProjectWise.

Qualifications

• University degree or College diploma in Business Administration, Engineering, or a related discipline.
• Minimum 3 years of experience supporting engineering or construction projects.
• Proficiency in document control processes with a strong understanding of quality and compliance standards.
• Experience with collaborative software tools (SharePoint, ProjectWise, Aconex, Unifier, or equivalents).
• Strong communication, organizational, and problem-solving skills.
• Self-starter with a collaborative, team-oriented approach and focus on process improvement.

Responsibilities

• Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence.
• Ensure the accuracy and compliance of all document data in line with internal procedures and quality standards.
• Manage the flow of documentation within the organization and between external project stakeholders.
• Retrieve and distribute files as needed by team members across multiple disciplines.
• Develop and manage electronic workflows to streamline document submissions and approvals.
• Monitor document quality and proactively manage any discrepancies or process issues.
• Prepare ad-hoc reports on project documentation status and deliverables.
• Perform other administrative and project support tasks as required.

Skills

Document control processes

Quality & compliance

Communication

Organizational skills

Problem solving

Team collaboration

Process improvement

Education

University degree or college diploma in related field

Tools

SharePoint

ProjectWise

Aconex

Unifier

Job description

• Compensation: CAD 60,000 - CAD 75,000 - yearly

Company Description

Ready to take the next step in your career? Join Egis and be part of our exciting growth across Canada. As a member of our global team of 23,500+ engineers, architects, scientists and consultants, you'll help deliver some of the country's most impactful infrastructure, transportation, buildings and energy projects while building a career with global opportunities and local impact.

Job Description

We are currently seeking a Document Controller to support a variety of active transportation and infrastructure projects across Ontario.

Are you passionate about organization, precision, and supporting complex infrastructure projects behind the scenes? Join Egis Canada as a Document Controller and take on a vital role in ensuring our project teams have the accurate, up-to-date information they need to succeed. Working closely with engineers, contract administrators, and project stakeholders, you’ll manage the flow of technical documentation across multiple platforms and disciplines.

This role offers the opportunity to build deep familiarity with engineering documentation standards and tools while supporting major infrastructure initiatives. You’ll be a key contributor to project efficiency, compliance, and success—making your attention to detail and process management skills essential.

Responsibilities

• Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence.
• Ensure the accuracy and compliance of all document data in line with internal procedures and quality standards.
• Manage the flow of documentation within the organization and between external project stakeholders.
• Retrieve and distribute files as needed by team members across multiple disciplines.
• Develop and manage electronic workflows to streamline document submissions and approvals.
• Monitor document quality and proactively manage any discrepancies or process issues.
• Prepare ad-hoc reports on project documentation status and deliverables.
• Perform other administrative and project support tasks as required.

Qualifications

• University degree or College diploma in Business Administration, Engineering, or a related discipline.
• Minimum 3 years of experience supporting engineering or construction projects.
• Proficiency in document control processes, with a strong understanding of quality and compliance standards.
• Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms.
• Strong communication, organizational, and problem-solving skills.
• Self-starter with a collaborative, team-oriented approach and a focus on process improvement.

Why Join Egis?

Egis Canada is synonymous with project and construction management best practices, delivering over 50 infrastructure projects annually with a dedicated team of 200+ professionals. As a Document Controller, you’ll play a behind-the-scenes but essential role in ensuring the quality and flow of information that supports project delivery.

This position offers a front-row seat to some of Ontario’s most impactful transportation and infrastructure projects, with opportunities to grow your expertise in project administration, quality systems, and information management. Join a company that values your diligence, supports your professional development, and empowers you to contribute meaningfully to complex projects.

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

The salary range advertised may exceed the range based on several factors, including relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

We welcome and encourage applications from people with disabilities.

Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.

If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company.

Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.