Document Control Coordinator

PCL; Edmonton; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Employee ownership

Annual performance bonuses

RRSP/Pension options

Flexible medical, dental and vision

Drug coverage and wellness programs

Life/AD&D insurance

Parental leave and family support

Career development and mentorship

Job summary

PCL Construction Management Inc. in Edmonton, Alberta (Buildings) is seeking a Document Control Coordinator to ensure project documents, drawings, and records are accurate, organized and accessible for seamless collaboration and successful delivery.

The role focuses on data entry, electronic filing, updates to drawings/specifications, and timely distribution to stakeholders. Strong attention to detail and computer skills are essential to support project teams across regions.

Qualifications

• High school diploma required.
• Professional verbal and written communication skills.
• Ability to learn basic construction processes and technology.

Responsibilities

• Review documents and drawings for data accuracy and enter data into the document tracking system.
• File documents electronically on the project network and record filings in the tracking system.
• Update project drawings and specifications as directed.
• Distribute documents to stakeholders internally and externally.
• Prepare turnover materials and organize manuals and documents.
• Ensure documents are submitted to stakeholders per contractual requirements.
• Audit document logs and resolve discrepancies; expedite missing documents.
• Report status of document management to project manager and supervisor.
• Liaise with project team and external parties to resolve documentation issues.
• Prioritize tasks to meet project deadlines.

Skills

Verbal and written communication

Microsoft Office

Attention to detail

Learning construction processes

Education

High school diploma

Tools

Microsoft Office Suite

Document Management System (DMS)

Job description

The future you want is within reach. Let's build it together.

At PCL Construction Management Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career.

As a Document Control Coordinator for PCL Construction Management Inc. in Edmonton, Alberta (Buildings), you will contribute to our team by ensuring project documents, drawings, and records are accurate, organized, and accessible, enabling seamless collaboration and successful project delivery.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do. Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• RRSP, TFSA, Pension Contribution Options
• Flexible medical, dental and vision benefits
• Prescription drug coverage and virtual care services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• Health and lifestyle spending account options
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how a Document Control Coordinator for PCL Construction Management Inc. within Edmonton Buildings contributes to our team:

• Reviews documents and drawings for necessary data, enters appropriate data into the corresponding PCL document tracking system, and checks records for accuracy and completion.
• Ensures that all documents are filed electronically on the project computer network and that a record of these filings are recorded in the corresponding PCL document tracking system where applicable.
• Updates project and contract documents (drawings and specifications) as directed by the project team.
• Ensures that all required documentation is distributed to required stakeholders internally and externally.
• Assists in the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
• Ensures that all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and using mandated file transfer protocol (FTP) or document management system (DMS).
• Audits document log and project file, identifies document discrepancies, and expedites delivery of missing documents.
• Reports on status of document management process to project manager and drawing/document control supervisor. Assists with the design and implementation of solutions addressing document management issues.
• Liaises with the project team and external parties for verification and resolution of relevant project and contract documentation issues.
• Prioritizes tasks to meet the needs of the project team and their respective deadlines.

Qualifications

• High school diploma required.
• Professional verbal and written communication skills.
• Ability to learn basic construction processes and technology, including drawings and specifications, building material, and required standards applicable to the discipline.
• Strong computer skills and ability to quickly learn PCL and client-specific software.
• Ability to perform routine tasks with a high level of accuracy.
• Ability to multitask and prioritize tasks with conflicting deadlines.
• Strong organizational skills and high level of detail orientation to maintain all necessary documentation and meet deadlines and requirements.
• Intermediate skills using the Microsoft Office Suite and other applicable systems.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Construction Management Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers.

Company: PCL Construction Management Inc.

Primary Location: Edmonton, Alberta (Buildings)