Document Control Specialist

JDS Group of Companies; Vancouver; Hybrid; CAD 60,000 - 90,000; Full time

Job summary

JDS Energy & Mining is seeking a detail-oriented Document Control Specialist to manage, track, and maintain project documentation in compliance with company standards. The role centers on Omega 365 as the core document management system and requires close collaboration with engineering, procurement, construction, and project management teams.

The position is hybrid, leveraging coordinated workflows across disciplines to ensure document integrity, timely submissions, and audit readiness.

Qualifications

• Experience managing project documentation in engineering/mining contexts.
• Strong understanding of document numbering, revision-tracking and filing.
• Ability to coordinate with engineering, procurement, construction and PM teams.

Responsibilities

• Manage receipt, tracking, distribution and filing of all project documents using Omega 365.
• Maintain document control systems per project requirements and company standards.
• Ensure version control, revision tracking and document numbering.
• Administer and maintain document workflows within Omega 365.
• Distribute drawings and technical documents to internal teams and external stakeholders.
• Coordinate workflows between engineering, procurement and construction teams.
• Perform quality checks for accuracy and compliance.
• Maintain registers for drawings, RFIs, submittals and transmittals.
• Prepare and issue reports on document status and tracking.

Skills

Document control

Omega 365

Version control

Stakeholder coordination

Quality checks

Tools

Omega 365

Job description

About the Role

JDS Energy & Mining is seeking a detail-oriented Document Control Specialist. The Document Control Specialist will be responsible for managing, tracking, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company standards. This role will primarily utilize the Omega 365 – Document Management module as the core document control system. Working closely with engineering, procurement, construction, and project management teams, this role is critical to maintaining document integrity and supporting efficient project execution.

Hybrid position.

All employees are expected to promote and adhere to The JDS Way:

• Accept No Mediocrity
• Conduct Business Professionally, Ethically, and Practically
• True to Our Word
• Uphold the Highest Standards of Leadership, Teamwork, and Accountability
• Maintain Open and Honest Communication
• Ensure No Harm to people, the environment, assets, or reputation

Key Responsibilities

• Manage the receipt, tracking, distribution, and filing of all project documents using Omega 365 – Document Management module
• Maintain document control systems in accordance with company and project requirements
• Ensure proper version control, revision tracking, and document numbering protocols
• Administer and maintain document workflows within Omega 365
• Distribute drawings, specifications, and technical documents to internal teams and external stakeholders
• Coordinate document workflows between engineering, procurement, and construction teams
• Perform quality checks to ensure document accuracy, completeness, and compliance
• Maintain up-to-date registers for drawings, RFIs, submittals, and transmittals
• Support the preparation and issuance of reports, including document status and tracking logs
• Archive project documentation in accordance with company procedures and regulatory requirements
• Assist with audits and ensure document control processes meet compliance standards
• Liaise with contractors, consultants, and vendors to ensure timely document submissions
• Support continuous improvement of document control processes and systems