Document Control Coordinator - Michels Canada

michelscorporation; Vancouver; On-site; CAD 65,000 - 88,000; Full time

Job summary

Michels Canada, a nationally recognized general contractor, is seeking a Document Control Coordinator in Vancouver, BC. Join a team that values safety, collaboration, and growth, supporting project teams and external stakeholders with controlled documentation.

You will maintain document control systems, manage versioning, log drawings and submittals, and ensure accurate project records from kickoff to closeout.

Qualifications

• 2–5+ years of experience in document control or project administration.
• Experience with document control systems (SharePoint, Procore, Aconex) is an asset.
• Strong attention to detail, organization, and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to interpret construction drawings and project documentation is an asset.
• Ability to handle confidential information with professionalism.
• Strong teamwork skills and ability to work with project teams, clients, and external stakeholders.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain and promote a strong safety culture for all employees, vendors, and customers.
• Set up and maintain engineering records and document control systems and filing structures.
• Receive, log, track, and monitor supplier drawings, submittals, and project documentation.
• Enter drawing and document information into electronic databases and document control systems.
• Respond to internal and external requests for drawings, documents, and project records in a timely manner.
• Maintain accurate and organized electronic and hard-copy filing systems in accordance with project requirements.
• Ensure document version control is maintained and that only current, approved documents are in circulation.
• Distribute controlled documents to internal project teams, clients, and external stakeholders as required.
• Support project closeout by compiling, organizing, and archiving final project documentation packages.
• Uphold Michels Canada's values, standards, and policies in all documentation and communication practices.

Skills

Attention to detail

Organization

Communication skills

Independent work

Education

Background in Administration/Engineering/Construction (asset)

Tools

SharePoint

Procore

Aconex

Job description

Document Control Coordinator

Full time, Permanent Vancouver, BC

Work with people who treat you like friends. Imagine an office where everyone is watching out for you because they know you're watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

About us:

Michels Canada is a nationally recognized general contractor specializing in energy, infrastructure, and construction. Headquartered in Nisku, Alberta, we also operate offices in British Columbia and Ontario. We are part of the Michels Family of Companies.

The Michels Family of Companies is a privately owned, global construction organization with operations across North America, Australia, Singapore, and Germany, headquartered in Brownsville, Wisconsin, USA.

Description:

The Document Control Coordinator is responsible for ensuring the accurate, timely, and controlled management of all project documentation. This role supports project teams by maintaining document control systems, ensuring proper version control, and facilitating the efficient flow of drawings and project records between internal teams, clients, and external stakeholders. The Document Controller plays a key role in maintaining documentation accuracy, compliance, and organization throughout the project lifecycle.

Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers. Follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Set up and maintain engineering records and document control systems and filing structures.
• Receive, log, track, and monitor supplier drawings, submittals, and project documentation.
• Enter drawing and document information into electronic databases and document control systems.
• Respond to internal and external requests for drawings, documents, and project records in a timely manner.
• Maintain accurate and organized electronic and hard-copy filing systems in accordance with project requirements.
• Ensure document version control is maintained and that only current, approved documents are in circulation.
• Distribute controlled documents to internal project teams, clients, and external stakeholders as required.
• Support project closeout by compiling, organizing, and archiving final project documentation packages.
• Uphold Michels Canada's values, standards, and policies in all documentation and communication practices.
• Perform other duties as assigned.

Requirements:

• Administration, Engineering, or Construction is considered an asset.
• 2-5+ years of experience in document control, project administration, or a construction/engineering environment.
• Experience with document control systems (e.g., SharePoint, Procore, Aconex or similar) is an asset.
• Strong attention to detail, organization, and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to interpret construction drawings and project documentation is an asset.
• Ability to handle confidential information with professionalism.
• Strong teamwork skills and ability to work with project teams, clients, and external stakeholders.
• Ability to work independently with minimal supervision.

Benefits:

We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com .

It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: [e-mail] .