Document Controller

Kibbi Technologies Inc.; North Bay; On-site; CAD 58,000 - 67,000; Full time

Benefits offered by this job

Discretionary bonus program

Job summary

Cementation Americas is seeking a dedicated Document Controller in North Bay, ON to manage project records, ensure version control, and support cross-functional teams. The role emphasizes accuracy, compliance, and timely access to controlled documents across project lifecycles.

The candidate should have 3+ years in document control on industrial projects and strong proficiency with EDMS such as SharePoint or Autodesk Docs. Travel may be required.

Qualifications

• College diploma or university degree in a related field is preferred.
• 3+ years of document control experience on construction/mining/engineering projects.
• Experience managing controlled project documentation and familiarity with contract documentation.

Responsibilities

• Manage receipt, distribution, filing, retrieval, and archiving of all project documentation.
• Maintain document control registers and ensure documents are current and version controlled.
• Review documents for compliance with project standards and numbering conventions.
• Coordinate document transmittals between clients, consultants, subcontractors, and project teams.
• Prepare regular document control status reports and support project close-out.

Skills

MS Office

Excel

Word

EDMS

SharePoint

Autodesk Docs

Adobe

Docusign

Attention to detail

Communication

Education

College diploma or University degree in Business, Administration, Information Management, or a related field

Tools

SharePoint

Autodesk Docs

Docusign

Job description

Location: North Bay, ON / Sudbury, ON

Reports To: Lead Project Controller

Posted: August 17, 2026

Salary Range: $58,000 to $67,000

Incentive Opportunity

In addition to base compensation, this role is eligible to participate in Cementation's discretionary corporate bonus program.

Who We Are

Cementation is a leading underground mine contracting and engineering company-we design and build mines, safely. Our team specializes in delivering design-build solutions for technically complex projects, with a strong track record in world-class shaft sinking and mine development.

Collaboration is at the core of everything we do. We foster a culture where respect is foundational, innovation is encouraged, and safety is never compromised.

At Cementation, we value experience and are inspired by potential.

About This Position

Reporting to the Lead Project Controller, the Document Controller is responsible for establishing, maintaining, controlling, and distributing project documentation to ensure accurate, current, and accessible records throughout the project lifecycle. The role supports project compliance, document quality, version control, and efficient communication between project teams, clients, and stakeholders.

Essential Duties And Responsibilities

Health & Safety

• Be aware of any health and safety hazards or infractions and report same to Health and Safety Department.
• Ensure the measures and procedures prescribed by the applicable Occupational Health and Safety Act and Regulations are carried out in the workplace.
• Work in compliance with all Health and Safety rules and regulations for Cementation.
• Be a champion for safety, advocating safe behavior while incorporating safety into continuous improvement deliverables.

General Duties And Responsibilities

This description lists the core responsibilities and duties of the position.Additional duties deemed to be within the incumbent's capabilities, on an as‑required basis, may be assigned by management.

Daily Responsibilities

• Manage the receipt, distribution, filing, retrieval, and archiving of all project documentation.
• Maintain document control registers and ensure all documents are current, complete, and accurately version controlled.
• Review incoming and outgoing documents for compliance with project standards and numbering conventions.
• Coordinate document transmittals between Cementation, clients, consultants, subcontractors, and project teams.
• Monitor document review and approval workflows and follow up on overdue actions.
• Ensure project records, drawings, RFIs, correspondence, meeting minutes, and change documentation are properly maintained.
• Support project teams by providing timely access to controlled documents and records.
• Prepare regular document control status reports and support project close‑out by compiling final documentation.
• Administrate project's role‑based access and securities in line with company security protocols.
• Perform additional duties as assigned.

Long Term Responsibilities

• Establish and continuously improve standardized document control processes across projects.
• Maintain document management systems and support implementation of new digital tools and workflows.
• Promote document quality, consistency, and compliance with client and Cementation requirements.
• Collaborate with project teams to improve document management practices and training.

Travel Requirements

• This position may require travel to our project sites and offices.
• Travel period may range from one day to several days.
• Travel may include international assignments.

Supervisory Responsibilities

• This position has no direct supervisory responsibilities

Education And Experience

• College diploma or University degree in Business, Administration, Information Management, or a related field would be advantageous.
• 3+ years' experience in document control on construction, mining, engineering, or industrial projects.
• Experience managing controlled project documentation and familiarity with contract documentation.

Skills, Knowledge, And Abilities

• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with electronic document management systems (EDMS) such as SharePoint, Autodesk Docs, or similar.
• Experience in Adobe, Docusign or other similar approval software.
• Strong attention to detail with excellent organizational and document management skills.
• Excellent written and verbal communication, presentation, and organisational skills.
• Conducts self in a professional manner and is adaptable and flexible to meet the needs of the role.
• Ability to manage multiple priorities while maintaining document accuracy and confidentiality.
• Supporting sites.

Candidacy

Please note that to be considered, you must be a Canadian citizen or have written authorization to work in Canada under federal immigration requirements and currently be residing in Canada.

Our Commitment to Diversity, Equity, and Inclusion

At Cementation Americas, we are committed to fostering a diverse and inclusive workplace where every employee is treated with dignity and respect. We believe that a diverse workforce strengthens our team and drives innovation, and one of our core values is ensuring all employees have the opportunity to succeed. We welcome applications from individuals of all backgrounds and assess all candidates fairly and without discrimination.

Why Work with Us?

• Be engaged in meaningful work.
• Share your voice to improve one‑of‑akind operations.
• Receive highly competitive compensation and benefit packages are highly competitive.
• Continue your education and training.

Thank you for your interest in working with our teams at Cementation!