Document Control & Accessibility Specialist

Stantec; Markham; On-site; CAD 52,000 - 71,000; Full time

Job summary

Stantec is seeking a detail-oriented document control professional to support technical teams in producing client-ready deliverables. You will ensure compliance with corporate quality, accessibility, and document-management standards, reporting to the Team Lead and working with the Project Manager.

Responsibilities include managing document control for reports, formatting, ensuring accessibility, and coordinating submissions while maintaining templates and styles across Word, PDF, and

Qualifications

• Experience in project coordination, document production or control, report formatting, technical editing, or accessibility remediation.
• Advanced proficiency in Microsoft Word 365 and Adobe Acrobat Pro, plus Excel, Outlook, Teams, SharePoint, PowerPoint, Project, and InDesign.
• Post-secondary administrative education and experience in a professional-services environment.

Responsibilities

• Manage document control for reports, proposals, correspondence, submissions, and other project deliverables.
• Format and process technical reports, studies, letters, forms, templates, spreadsheets, databases, and presentations.
• Review deliverables for consistency, completeness, accessibility, and quality, and coordinate client submissions.
• Create and maintain Word templates, styles, automated tables of contents, cross-references, and document standards.
• Remediate Word, PDF, and PowerPoint files for AODA and WCAG 2.1/2.2 compliance, including headings, reading order, tags, bookmarks, tables, and alternative text.
• Perform accessibility quality-assurance reviews using Adobe Acrobat Pro, CommonLook, and PAC Checker.
• Maintain filing systems and support SharePoint and Microsoft 365 document-management processes.
• Coordinate meetings, minutes, action items, and assigned project-support tasks while liaising with multi-office teams and resolving document-production issues.
• Perform other administrative tasks as required.

Skills

Word 365

Adobe Acrobat Pro

Excel

Outlook

Teams

SharePoint

PowerPoint

Project

InDesign

Education

Post-secondary administrative education

Experience in professional-services environment

Tools

Adobe Acrobat Pro DC

Microsoft 365 suite

Job description

Stantec is seeking a detail-oriented document control professional to support technical teams in producing client-ready deliverables. You will ensure compliance with corporate quality, accessibility, and document-management standards, reporting to the Team Lead and working with the Project Manager.

Responsibilities include managing document control for reports, formatting, ensuring accessibility, and coordinating submissions while maintaining templates and styles across Word, PDF, and