Document Controller

Stantec; Calgary; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Wellness program

RRSP and employee stock purchase

Job summary

Stantec is seeking an administrative professional to support the construction contract administration team with document control through the construction phase in Calgary. You will track and log deliverables, coordinate with multiple disciplines, and maintain project directories while communicating changes to internal and external stakeholders.

The role emphasizes preparing change management documentation, payment certificates, and coordination across projects.

Qualifications

• Proficient in MS Office Suite (Word/Excel) and collaboration tools (Teams/SharePoint).
• Experience with Blue Beam and document control platforms (Newforma/Onware).
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication and high attention to detail.
• Ability to work under pressure in a dynamic environment.
• Willingness to learn, take initiative and accept feedback.

Responsibilities

• Track, log and distribute deliverables during construction.
• Coordinate with disciplines to update logs and deliverables.
• Maintain project directories, file emails, and communicate changes.
• Prepare change management docs and payment certificates for multiple projects.
• Prepare weekly project updates and logs for coordination.
• Assist in tracking management deliverables across projects.
• Assist in assembling and executing contractual agreements.
• Support Quality Control/Quality Assurance for CDI deliverables.
• Attend meetings and work with team members.
• Adhere to corporate policies and procedures.

Skills

MS Office

Word

Excel

Teams

SharePoint

Blue Beam

Document control

Time management

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Newforma

Onware

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Opportunity

Your role will be to provide administrative support to our team through a variety of functions related to design, construction, and project management, but with an emphasis on supporting the construction contract administration team with document control through the construction phase.

Your Key Responsibilities

• Track, log and distribute deliverables during the construction phase of projects

• Coordinate with all disciplines to assist with updating logs and providing updates on deliverables

• Maintain project team directories, file emails, and communicate changes or process updates to the team both internally and externally

• Assist project teams in preparing change management documentation and certificates of payment for multiple projects

• Prepare weekly updates and logs to the team for project coordination on deliverables

• Assist in tracking project management deliverables across multiple projects

• Assist in assembling and executing contractual agreements

• Assist with Quality Control and Quality Assurance related to contract administration and project management deliverables

• Attend meetings and work cooperatively with all team members

• Adhere to corporate policies and procedures for both Stantec and the client

• Other administrative duties as required

Your Capabilities and Credentials

• Proficient in MS Office Suite, including Word, Excel as well as Teams and SharePoint

• Proficient in Blue Beam and working experience in a document control platform such as Newforma (or Onware etc)

• Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments

• Excellent written and verbal communication skills

• High attention to detail

• Ability to perform effectively under pressure in a dynamic and fast-paced environment

• Capable of performing repetitive tasks with a high level of proficiency and accuracy

• Must be willing and able to take initiative when needed

• Willingness to learn and accept feedback

Education and Experience

• 1-3 years of experience in an administrative role (project experience an asset)

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada | AB | Calgary
Organization: 1442 Buildings-CA Alberta-Calgary AB
Employee Status: Regular
Management Level: Individual contributor
Business Justification: New Position
Travel: Yes
Schedule: Full time
Job Posting: 29/10/2026 03:10:30
Req ID: 1008537