Technical Operations & SharePoint Coordinator

Stantec Consulting International Ltd.; Burnaby; On-site; CAD 65,000 - 94,000; Full time

Job summary

Stantec is seeking a detail-oriented administrator to support document control, SharePoint management, and learning development initiatives in a large, multi-disciplinary environment. You will help maintain branding standards, organize document libraries, and coordinate training programs for staff across multiple disciplines.

Responsibilities include creating and updating technical documents, managing LMS content, delivering webinars, and coordinating with Marketing and Leadership on industry

Qualifications

• Exemplary communication skills including writing, proofreading and editing.
• Experience with confidential information and interacting with management levels and external vendors.
• Ability to work independently with minimal supervision and in a team environment.
• Excellent time management and organizational skills.
• Proficiency in MS Office Suite and SharePoint or similar platforms.
• Experience with Learning Management Systems such as TalentHub or equivalent.

Responsibilities

• Support development of ongoing technical working documents;
• Review and format documents to branding standard;
• Review locally saved documents for consolidation and migration to SharePoint or other specified locations;
• Manage filing structures, file versioning, and archive documents in the local servers as required.
• Organize site architecture, content manage site pages, and modify user permissions as needed;
• Create discipline-wide announcements;
• Maintain technical document libraries, naming conventions, metadata, and file mapping SharePoint documents with local server documents;
• Facilitate monthly virtual SharePoint orientations.
• Maintain a list of key industry-facing and client-facing conference venues for business planning;
• Support Leadership with Marketing and Business Development fiscal year budget planning;
• Collaborate with Buildings Marketing Lead and Leadership on National level conference approvals;
• Track progress and submittal of abstracts, whitepapers, and technical presentations;
• Retrieve conference proceedings for posting to SharePoint.
• Extract and download bi-weekly New Hire reports;
• Assign technical onboarding training programs and additional training modules to new hires and existing staff;
• Collect technical topics and presenter roster for bi-monthly internal webinar;
• Schedule, facilitate, and take attendances for bi-monthly technical webinars targeting multi-disciplines;
• Follow up and request vetting of presentations prior to delivery;
• Record and video edit technical webinars;
• Work with Technical Development team on redevelopment or content update of existing technical presentations and recordings;
• Partner with L&OD team to coordinate curriculum design, training delivery, and attendance records in LMS;
• Maintain attendance reports, training tracker, and learning catalogue;
• Support internal trainers with bi-annual live technical orientations and distribution of training needs and feedback surveys;
• Support staff with Architectural Continuing Education learning credit applications and issuance of learning certificates.

Skills

Communication skills

Confidential information handling

Independence & teamwork

Time management

Organizational skills

Interpersonal skills

Basic construction terms

MS Office Suite

SharePoint experience

Learning Management Systems

Video editing software

Articulate 360 Storyline

Education

Bachelor's degree in Business Administration / Management

Tools

SharePoint

LMS (TalentHub)

Adobe Premiere Pro

Camtasia

Job description

Stantec is seeking a detail-oriented administrator to support document control, SharePoint management, and learning development initiatives in a large, multi-disciplinary environment. You will help maintain branding standards, organize document libraries, and coordinate training programs for staff across multiple disciplines.

Responsibilities include creating and updating technical documents, managing LMS content, delivering webinars, and coordinating with Marketing and Leadership on industry