Contractor Qualification Specialist

Stantec; Calgary; Hybrid; CAD 55,000 - 80,000; Full time

Benefits offered by this job

Health plans

Wellness program

Retirement plan

Employee stock purchase program

Paid time off

Job summary

Stantec is seeking a Document Coordinator to support our HSSE function by coordinating contractor qualification systems and client-required training across multiple North American platforms.

You will interpret client requirements, organize cross-functional responses, and ensure accurate, timely submissions while promoting data quality and process improvement across compliance workflows.

Qualifications

• Minimum 3 years’ experience coordinating documents in engineering, construction, or similar environments.
• Diploma or degree in business administration, occupational health and safety, risk management, information management, or related field.
• Experience administering multiple contractor qualification, prequalification, or compliance systems.

Responsibilities

• Administer and maintain contractor qualification records across CQDs including licenses, acknowledgments, and contracts.
• Manage client-required training and completion tracking within CQDs.
• Monitor deadlines, expiries, notices, and actions across contractor qualification platforms.
• Coordinate information gathering from internal and external stakeholders for submissions.
• Follow up on incomplete or deficient submissions and drive corrective actions.

Skills

Project management

Attention to detail

Multitasking

Written and verbal communication

Document control

Cross-functional collaboration

Stakeholder management

Microsoft 365

Microsoft Copilot

Education

Diploma or degree in business administration

Degree related to health and safety, risk management, information management

Tools

Microsoft 365

Document repositories

Contractor management platforms

Microsoft Copilot

Job description

Stantec is seeking a Document Coordinator to support our HSSE function by coordinating contractor qualification systems and client-required training across multiple North American platforms.

You will interpret client requirements, organize cross-functional responses, and ensure accurate, timely submissions while promoting data quality and process improvement across compliance workflows.