Administrative Assistant

Stantec; Markham; On-site; CAD 52,000 - 71,000; Full time

Job summary

Stantec is seeking a detail-oriented document control professional to support technical teams in producing client-ready deliverables. You will ensure compliance with corporate quality, accessibility, and document-management standards, reporting to the Team Lead and working with the Project Manager.

Responsibilities include managing document control for reports, formatting, ensuring accessibility, and coordinating submissions while maintaining templates and styles across Word, PDF, and

Qualifications

• Experience in project coordination, document production or control, report formatting, technical editing, or accessibility remediation.
• Advanced proficiency in Microsoft Word 365 and Adobe Acrobat Pro, plus Excel, Outlook, Teams, SharePoint, PowerPoint, Project, and InDesign.
• Post-secondary administrative education and experience in a professional-services environment.

Responsibilities

• Manage document control for reports, proposals, correspondence, submissions, and other project deliverables.
• Format and process technical reports, studies, letters, forms, templates, spreadsheets, databases, and presentations.
• Review deliverables for consistency, completeness, accessibility, and quality, and coordinate client submissions.
• Create and maintain Word templates, styles, automated tables of contents, cross-references, and document standards.
• Remediate Word, PDF, and PowerPoint files for AODA and WCAG 2.1/2.2 compliance, including headings, reading order, tags, bookmarks, tables, and alternative text.
• Perform accessibility quality-assurance reviews using Adobe Acrobat Pro, CommonLook, and PAC Checker.
• Maintain filing systems and support SharePoint and Microsoft 365 document-management processes.
• Coordinate meetings, minutes, action items, and assigned project-support tasks while liaising with multi-office teams and resolving document-production issues.
• Perform other administrative tasks as required.

Skills

Word 365

Adobe Acrobat Pro

Excel

Outlook

Teams

SharePoint

PowerPoint

Project

InDesign

Education

Post-secondary administrative education

Experience in professional-services environment

Tools

Adobe Acrobat Pro DC

Microsoft 365 suite

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

Reporting to the Team Lead and working closely with the Project Manager, this role supports technical teams in producing polished, client-ready deliverables that meet corporate quality, accessibility, and document-management standards.

Your Key Responsibilities

• Manage document control for reports, proposals, correspondence, submissions, and other project deliverables.
• Format and process technical reports, studies, letters, forms, templates, spreadsheets, databases, and presentations.
• Review deliverables for consistency, completeness, accessibility, and quality, and coordinate client submissions.
• Create and maintain Word templates, styles, automated tables of contents, cross-references, and document standards.
• Remediate Word, PDF, and PowerPoint files for AODA and WCAG 2.1/2.2 compliance, including headings, reading order, tags, bookmarks, tables, and alternative text.
• Perform accessibility quality-assurance reviews using Adobe Acrobat Pro, CommonLook, and PAC Checker.
• Maintain filing systems and support SharePoint and Microsoft 365 document-management processes.
• Coordinate meetings, minutes, action items, and assigned project-support tasks while liaising with multi-office teams and resolving document-production issues.
• Perform other administrative tasks as required.

Your Capabilities and Credentials

• Experience in project coordination, document production or control, report formatting, technical editing, or accessibility remediation is an asset.
• Experience in consulting, engineering, environmental, planning, architectural, or a comparable professional-services environment.
• Advanced proficiency in Microsoft Word 365 and Adobe Acrobat Pro, plus practical experience with Excel, Outlook, Teams, SharePoint, PowerPoint, Project, and InDesign.
• Strong knowledge of AODA, WCAG, and PDF accessibility requirements.
• Ability to format and quality-check large, complex reports and coordinate multiple contributors and deliverables.
• Excellent communication, organization, time-management, and problem-solving skills, with strong attention to detail and the ability to work independently or collaboratively in a fast-paced environment.

Education and Experience

Post-secondary administrative education or an equivalent combination of education and experience.

At least 2 years’ experience in consulting, engineering, environmental, planning, architectural, or a comparable professional-services environment.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

#StayInquisitive

Pay Range

Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$52,300.00 - $70,600.00 Annually

Primary Location: Canada | ON | Markham
Organization: BC-1609 EnvSvcs-CA Ontario West
Employee Status: Regular
Management Level: Individual contributor
Business Justification: Replacement
Travel: No
Schedule: Full time
Job Posting: 15/10/2026 08:10:07
Req ID: 1008329