Development Coordinator

Westfield State University; Toronto; On-site; CAD 66,000 - 86,000; Full time

Job summary

A prominent university in Toronto is seeking a Development Coordinator to enhance their fundraising initiatives and support administrative functions. This integral position within the Temerty Faculty of Medicine offers competitive compensation, robust benefits, and professional development opportunities. The successful candidate will demonstrate exceptional communication and organizational skills while collaborating with stakeholders to advance healthcare education and research.

Benefits

Health Benefits

Tuition Waivers

Vacation and Retirement Benefits

Professional Development Opportunities

Qualifications

• Minimum of three years of administrative support in a fundraising environment.
• Experience with donor relations and stewardship.
• Demonstrated data management skills for complex projects.

Responsibilities

• Support fundraising activities and administrative operations.
• Coordinate strategic meeting preparations for donor opportunities.
• Generate activity reports using the CRM database.

Skills

Communication

Organization

Interpersonal Skills

Attention to Detail

Education

Bachelor's Degree or equivalent experience

Tools

MS Office

CRM Database (Arbor)

Job description

Date Posted: 06/18/2025
Req ID: 43688
Faculty/Division: Temerty Faculty of Medicine
Department: Advancement Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00053758

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

World-class talent, interdisciplinary excellence and meaningful collaboration are the hallmarks of the University of Toronto’s Temerty Faculty of Medicine. As the research and educational hub within Toronto's robust health sciences network, we are uniquely positioned for impact. We have been on the forefront of life-changing health research and innovation for more than a century and continue to solve the world’s most pressing medical challenges.

The Temerty Faculty of Medicine’s Advancement Office is critical to this success. As leading advancement professionals within the largest advancement team at the University of Toronto and having recently celebrated the single largest philanthropic gift in Canadian history, we are committed to excellence and impact. We take pride in working with alumni, volunteers and donors to advance health care, education and research. We value integrity, creativity, excellence, gratitude, accountability, learning and intentionality.


Your opportunity:

Work where the world comes to think, discover and learn. As an important member of the Temerty Faculty of Medicine Office of Advancement, you play a tangible role in shaping and advancing the future of health and healthcare. You will be an important member of a broader community of advancement professionals at the University of Toronto, where staff aspire to the highest standards of achievement and accountability. You will also benefit from working within an institution that invests in its people. This comes in the form of competitive compensation, health benefits, vacation and retirement benefits, tuition waivers and robust professional development opportunities, as well as a strong focus on employee support, wellness, and work-life balance.

As a Development Coordinator, you will play a key role in supporting a broad range of administrative activities pertaining to the fundraising priorities and the successful operations of our office. Working closely with the Director, Strategic Initiatives, you will support our fundraising team and initiatives related to donor relations, cultivation, solicitation and stewardship, by acting as a trusted liaison with our leadership team, development team and prospective and existing donors. This includes generating reports, supporting meeting preparation with strategic briefing notes, and drafting communications and agreements ensuring adherence to University and regulatory policies and guidelines. Your strong communication and organization skills will enable you to track and coordinate information amongst our key decision makers.


Your responsibilities will include:

• Reporting to the Director, Strategic Initiatives, supporting the Executive Director and development team with strategic meeting preparation for principal and major gift opportunities,including complex scheduling, briefing notes, and preparing donor communications
• Coding and tracking activity in the University’s CRM database (Arbor) and generating reports on gifts, funds, pledges, projects and awards, ensuring accuracy and efficiency
• Advising the development team on appropriate templates, documents and on methods and policies relating to the administration of funds and awards
• Drafting, editing and customizing content for fundraising documents, including donor agreements, and donor appreciation documents
• Supporting donor relations and external stakeholder activities including appropriately responding to and fielding special donor/stakeholder requests, questions, and inquiries
• Tracking and monitoring the status of agreements throughout various stages and ensuring agreements adhere to applicable policies and guidelines
• Monitoring sponsorship pledges and other pledge commitments and drafting pledge reminders
• Supporting coordination and tracking of stewardship reporting for principal and major gift donors

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum of three (3) years of experience providing administrative support in a fundraising environment
• Demonstrated experience providing support with donor relations, stewardship, and external stakeholder activities, including managing preparation for small and large scale donor, academic or committee meetings with scheduling, briefing meetings, briefing notes, logistical details, and workback schedules.
• Experience interpreting, applying and advising on policies and procedures
• Demonstrated administrative experience coordinating meetings, tracking contracts/agreements and independently drafting and editing correspondence, and documents (gift agreements templates, thank you letters, briefing notes)
• Demonstrated data management experience producing stewardship reports for complex projects and developing professional presentation decks and a variety of communications
• Highly developed computer skills with demonstrated experience working with MS Office, and databases; experience with Arbor andweb reporting or a similar fundraising database is preferred
• Experience establishing and maintaining digital filing systems
• Ability to work in a fast paced and results oriented environment
• Exceptional communication and interpersonal skills, with a proven ability to collaborate with a variety of stakeholders i.e. volunteers, team members, donors
• Strong team player who values collaboration
• Strong organizational and analytical skills
• Proven initiative, tact, diplomacy, attention to detail and creativity

Assets (Nonessential):

• Experience working in advancement in a University and/or hospital setting

To be successful in this role you will be:

• Accountable
• Diplomatic
• Goal oriented
• Organized
• Team player

Closing Date: 07/04/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Development Coordinator

Date Posted: 06/18/2025
Req ID: 43688
Faculty/Division: Temerty Faculty of Medicine
Department: Advancement Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00053758

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

World-class talent, interdisciplinary excellence and meaningful collaboration are the hallmarks of the University of Toronto’s Temerty Faculty of Medicine. As the research and educational hub within Toronto's robust health sciences network, we are uniquely positioned for impact. We have been on the forefront of life-changing health research and innovation for more than a century and continue to solve the world’s most pressing medical challenges.

The Temerty Faculty of Medicine’s Advancement Office is critical to this success. As leading advancement professionals within the largest advancement team at the University of Toronto and having recently celebrated the single largest philanthropic gift in Canadian history, we are committed to excellence and impact. We take pride in working with alumni, volunteers and donors to advance health care, education and research. We value integrity, creativity, excellence, gratitude, accountability, learning and intentionality.


Your opportunity:

Work where the world comes to think, discover and learn. As an important member of the Temerty Faculty of Medicine Office of Advancement, you play a tangible role in shaping and advancing the future of health and healthcare. You will be an important member of a broader community of advancement professionals at the University of Toronto, where staff aspire to the highest standards of achievement and accountability. You will also benefit from working within an institution that invests in its people. This comes in the form of competitive compensation, health benefits, vacation and retirement benefits, tuition waivers and robust professional development opportunities, as well as a strong focus on employee support, wellness, and work-life balance.

As a Development Coordinator, you will play a key role in supporting a broad range of administrative activities pertaining to the fundraising priorities and the successful operations of our office. Working closely with the Director, Strategic Initiatives, you will support our fundraising team and initiatives related to donor relations, cultivation, solicitation and stewardship, by acting as a trusted liaison with our leadership team, development team and prospective and existing donors. This includes generating reports, supporting meeting preparation with strategic briefing notes, and drafting communications and agreements ensuring adherence to University and regulatory policies and guidelines. Your strong communication and organization skills will enable you to track and coordinate information amongst our key decision makers.


Your responsibilities will include:

• Reporting to the Director, Strategic Initiatives, supporting the Executive Director and development team with strategic meeting preparation for principal and major gift opportunities,including complex scheduling, briefing notes, and preparing donor communications
• Coding and tracking activity in the University’s CRM database (Arbor) and generating reports on gifts, funds, pledges, projects and awards, ensuring accuracy and efficiency
• Advising the development team on appropriate templates, documents and on methods and policies relating to the administration of funds and awards
• Drafting, editing and customizing content for fundraising documents, including donor agreements, and donor appreciation documents
• Supporting donor relations and external stakeholder activities including appropriately responding to and fielding special donor/stakeholder requests, questions, and inquiries
• Tracking and monitoring the status of agreements throughout various stages and ensuring agreements adhere to applicable policies and guidelines
• Monitoring sponsorship pledges and other pledge commitments and drafting pledge reminders
• Supporting coordination and tracking of stewardship reporting for principal and major gift donors

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum of three (3) years of experience providing administrative support in a fundraising environment
• Demonstrated experience providing support with donor relations, stewardship, and external stakeholder activities, including managing preparation for small and large scale donor, academic or committee meetings with scheduling, briefing meetings, briefing notes, logistical details, and workback schedules.
• Experience interpreting, applying and advising on policies and procedures
• Demonstrated administrative experience coordinating meetings, tracking contracts/agreements and independently drafting and editing correspondence, and documents (gift agreements templates, thank you letters, briefing notes)
• Demonstrated data management experience producing stewardship reports for complex projects and developing professional presentation decks and a variety of communications
• Highly developed computer skills with demonstrated experience working with MS Office, and databases; experience with Arbor andweb reporting or a similar fundraising database is preferred
• Experience establishing and maintaining digital filing systems
• Ability to work in a fast paced and results oriented environment
• Exceptional communication and interpersonal skills, with a proven ability to collaborate with a variety of stakeholders i.e. volunteers, team members, donors
• Strong team player who values collaboration
• Strong organizational and analytical skills
• Proven initiative, tact, diplomacy, attention to detail and creativity

Assets (Nonessential):

• Experience working in advancement in a University and/or hospital setting

To be successful in this role you will be:

• Accountable
• Communicator
• Diplomatic
• Goal oriented
• Organized
• Persuasive
• Team player

Closing Date: 07/04/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

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