Development and Engagement Coordinator

CAIS; Richmond Hill; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Professional development

Beautiful campus on 37 acres

Competitive compensation

Equity-driven culture

Learning opportunities

Job summary

Holy Trinity School is seeking a Development and Engagement Coordinator to drive donor stewardship, annual giving, and engagement programs across the HTS community. You will liaise with parents, alumni, volunteers, and staff to maximize philanthropic support and strengthen school partnerships.

Reporting to the Development and Engagement Manager, this role provides administrative and logistical support for campaigns, communications, and events, while ensuring accurate donor listings and timely

Qualifications

• Excellent communication and client-service focus are essential.
• Ability to work in a fast-paced environment with adaptability.
• Strong problem-solving and organizational skills are required.
• Demonstrated relationship-building abilities and professional integrity.
• Analytical mindset with attention to detail and accuracy.

Responsibilities

• Completes prospect research across parent, past parent, alumni, and community networks to identify, qualify, and rate major gifts and campaigns.
• Build and maintain detailed prospect profiles, briefing dossiers, and relationship maps prior to donor solicitations.
• Lead planning and execution of the Grad Endowment Fund program with student and parent involvement to drive participation.
• Draft and coordinate timely donor acknowledgment letters and impact reports showcasing donor generosity.
• Maintain annual donor recognition calendar and ensure donor wall updates and digital thank-you touches.
• Operationalize engagement programs connecting parents, alumni, and community partners with students (e.g., Career Nights, Internship Program).

Skills

Excellent communication

Adaptability

Problem solving

Relationship building

Organizational skills

Analytical thinking

Education

Post-secondary degree or diploma in business, event management, marketing, fundraising, communications or related field

Tools

Raiser's Edge

Google Workspace

Apple macOS

Job description

Location- in person

Position Type-Full Time (New position)

Base Salary Range: $60,000-$75,000

No AI is used for screening, assessment, or selection.

Holy Trinity School is a co-educational day school with students from JK to Grade 12. In order to thrive, students will need to be lifelong learners. Our goal as a leading educational institution is to inspire our students to be driven in their pursuits, make an impact in their communities (professional and personal) and be nimble as they approach a complex and rapidly evolving world.

We invite all learners, students and adults alike, to be engaged in the process of understanding, creating and articulating knowledge, skills and dispositions. Our vision engages all stakeholders in a learning relationship that is driven by knowing one’s strengths, interests and areas for growth. We recognize and honour the uniqueness and dignity of all learners, foster their agency and choice while inviting our learners’ curiosity and courage to try new things and explore new opportunities. We believe that the purpose of education is to prepare students for life. A rapidly evolving world needs confident, driven, intellectually agile, and empathetic citizens.

Organizational Values:

• Dignityis at the heart of inclusion and respect.
• Learningis a journey, not a destination.
• Characteris the essence of our humanity.
• Excellenceis the pursuit and realization of one’s personal best.
• Innovationis a mindset of possibilities fuelled by curiosity.

About This Staff Role:

HTS has an exciting opportunity to join our team as Development and Engagement Coordinator.

The Development and Engagement Coordinator plays a key operational role in driving a wide range of philanthropic and donor stewardship activities designed to meaningfully engage the HTS community. Reporting to the Development and Engagement Manager, this role provides critical tactical, administrative, and logistical support across the school’s annual giving, campaign appeals, donor stewardship initiatives, and constituent engagement programs. This role works to maximize the school’s reputation and philanthropic support across all HTS stakeholder groups and community partners.

Serving as a key liaison between the School and internal and external constituencies — including current and past parents, alumni, volunteers, the Parent Association, faculty, and staff — this position is instrumental in cultivating positive relationships that enhance institutional reputation, foster community connection, deliver timely donor recognition, and drive philanthropic investment.

Responsibilities:

Philanthropy and Donor Stewardship

• Completes prospect research across parent, past parent, alumni, and community networks to identify, qualify, and rate major gift, campaign, and planned giving prospects
• Build and maintain detailed prospect profiles, briefing dossiers, and relationship maps, incorporating rich donor narratives, personal values, and connection points, prior to key donor solicitations and discovery meetings
• Lead the planning, student committee coordination, and execution of the Grad Endowment Fund program, engaging graduating students and Grade 12 parents to drive campaign participation, peer-to-peer outreach, and class gift goals
• Draft and coordinate the timely distribution of personalized donor acknowledgment letters and custom donor stewardship impact reports, using compelling storytelling to showcase the authentic impact of donor generosity on students and school programs
• Maintain and execute the annual donor recognition calendar, ensuring naming recognition, plaque orders, donor wall updates, and digital thank-you touchpoints are completed accurately and on time

Community Engagement

• Operationalize engagement programs that connect parents, alumni, and community partners with current students, such as Career Nights, the Internship Program, and student engagement initiatives
• Support the organization of the HTS archive room and historical collections

Communications Coordination

• Collaborate with the Marketing and Communications team to execute print and digital engagement communications, including website updates, screens, e-newsletters, and social media content
• Collaborate with the Marketing and Communications team to ensure consistent brand voice, messaging alignment, and accurate donor listings across all public-facing development communications

Event Execution & Sponsorship Delivery

• Lead the logistics, planning, registration, vendor coordination, and on-site execution for departmental, donor, and community engagement events, collaborating with the Marketing and Communications team to shape event messaging and touchpoints to deliver engaging, story-driven donor experiences
• Lead and inspire event volunteers (community and students) by driving recruitment, establishing clear operational frameworks and executing meaningful volunteer recognition to foster a vibrant, accountable volunteer culture
• Manage event sponsorship activation and donor stewardship, ensuring all sponsor experiences and recognition commitments are delivered to maximize sponsor retention and satisfaction
• Support the coordination of event logistics across school events, advancement functions, and community gatherings, elevating the attendee experience and promoting a cohesive brand image

Who You Are:

You have strengths in our core competencies which are Professionalism, Adaptability & Flexibility, Continuous Improvement and Communication & Collaboration. In addition, you should possess strengths in Staff competencies, which are:

• Service Orientation
• Planning and Prioritization
• Continuous Learning

What You Need:

Knowledge, Skills and Abilities:

• Excellent communication skills (written and verbal) with a high attention to detail
• Ability to work in a fast paced environment where flexibility and adaptability is required
• Demonstrated understanding and commitment to excellence in client service
• Highly developed problem-solving skills
• Ability to innovate and create efficiencies in current processes and procedures
• Strong analytical and organizational abilities
• Demonstrated relationship building abilities

Education:

• Post-secondary degree or diploma in business, event management, marketing, fundraising, communications or related field preferred.

Experience:

• 2-4 years experience in a relationship building environment with key stakeholders including internal and external volunteers
• Experience in an administrative function in an independent school an asset
• Experience creating key internal and external communications
• Demonstrated ability to manage projects and coordinate events

Technical Requirements:

• Knowledge of Raiser’s Edge or equivalent database
• Experience working in an Apple based or Google environment is an asset

What’s In It For You?

We offer a competitive compensation and Learners who are inspiring, dedicated and deeply committed to their learning and our community

• A stimulating learning and work environment
• Extensive professional learning opportunities
• A beautiful and modern campus nestled in 37 acres of forest in the Oak Ridges Moraine
• A professional culture based on the principles of integrity, professionalism and innovation
• An environment that is committed to equity

Holy Trinity School is committed to fostering an inclusive, accessible, and equitable workplace where every individual has the opportunity to contribute, and succeed.

We welcome applications from racialized persons/persons of colour, women, Indigenous people, persons with disabilities, 2SLGBTQ+ persons, and others who may contribute to the further diversification of ideas.

HTS is committed to providing an inclusive and barrier-free recruitment process. If you require accommodation, please contact the People and Culture department by email to: [e-mail]. We will work with you to understand your needs and provide appropriate accommodation so you can participate fully in the recruitment process. All accommodation requests will be handled confidentially.