Human Resources Coordinator

CAIS; Newmarket; Sur place; CAD 65 000 - 75 000; Temps partiel

Résumé du poste

Pickering College is seeking a part-time Human Resources Coordinator to support daily HR tasks, onboarding and employee programs. The position is 32 hours per week across four days and includes benefits, reporting to the HR Director.

You will assist with HRIS reporting, policy compliance, training platforms, and engagement initiatives while maintaining confidentiality and a client‑focused approach. This role is office-based within the school’s HR team.

Qualifications

• Post-secondary diploma/university degree in HR or related field.
• 1–3 years of experience in an HR Administrative role or similar position.
• CHRP designation and HRPA membership are assets.
• Experience with ADP Workforce Now is strongly preferred.
• Excellent written and oral communication, organizational, and problem‑solving skills.
• Strong attention to detail and confidentiality of information.
• Ability to meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Visio, Canva, Adobe, Google and HR tech.

Responsabilités

• Support daily HR administration, generate reports and analytics in the HRIS and other systems.
• Assist with onboarding/offboarding, prepare HR documents, and handle correspondence.
• Support compliance with labor laws and policies, track professional development and trainings.
• Assist with training program development and manage the electronic HR Training Platform.
• Organize and execute employee engagement initiatives and events.
• Distribute HR policies and communications; conduct annual policy reviews.
• Assist with special HR projects and general duties as needed.
• Perform other duties as assigned.

Connaissances

Communication

Organizational skills

Problem-solving

Teamwork

Attention to detail

Discretion & confidentiality

Independent work

Formation

Post-secondary diploma/university degree in HR or related field

CHRP designation (asset)

HRPA membership in good standing (asset)

Outils

ADP Workforce Now

Microsoft Office Suite

Visio

Canva

Adobe

Google Workspace

Survey Monkey

Description du poste

Position Profile Human Resources Coordinator

4 days per week

32 hours per week

OVERVIEW

Pickering College is more than a place to teach - it's a vibrant community where educators grow, collaborate, and inspire. As Canada's only Quaker-founded independent day and boarding school for JK to Grade 12, we provide a dynamic environment that empowers teachers to bring learning to life and make a lasting difference for students and the wider world.

Guided by the Quaker values of Simplicity, Peace, Integrity, Community, Equality, and Stewardship, our culture is built on purpose, respect, and collaboration. These principles shape not only the student experience but also the workplace setting, creating a supportive environment where educators thrive both personally and professionally.

The Human Resources Department is fundamental to supporting employee programs, health & well-being, and building a sense of community throughout our School. Reporting to the Human Resources Director, the Human Resource (HR) Coordinator ensures the efficient operation of daily HR tasks, employee support, generalist HR functions and processes. This is a part time, permanent position that includes benefits (25 hours per week)

KEY RESPONSIBILITIES:

• Support the Human Resources Director to perform daily HR administration, generating reports and data analytics within our HRIS system and other employee tracking systems.
• Assist with administrative functions, including employee onboarding and offboarding processes, preparing HR documents, and handling correspondence.
• Support compliance with labor laws and company policies, including tracking employee professional development, vulnerable sector screening, certifications and training requirements.
• Assist with training program development and manage electronic HR Training Platform through Citation Canada.
• Organize and execute employee engagement initiatives and events as required.
• Distribute policies, procedures, memos and other HR communications across all levels of the organization. Conduct annual policy review and ensure HR Policies are up to date.
• Assist with special HR projects and initiatives as needed.
• Perform other duties as assigned.

Recruitment and Onboarding

• Assist with the full cycle recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications, etc.
• Facilitate the onboarding process for new hires, including conducting orientation sessions, and ensuring all required new hire documentation is completed.
• Track faculty unpaid student placements, co-op students, and new hire system access across the school.
• Maintaining the new hire swag program, ordering name tags, and assigning house colours.
• Maintain accurate and up-to-date employee files and prepare cyclical employee correspondence.
• Support auxiliary programs and boarding services in camp recruitment, onboarding and offboarding during the summer.
• Collaborate with internal stakeholders such as the Business Office, Faculty, Information Technology, Boarding and the Hilltop Store to support employee programs.
• Network with post-secondary institutions to maintain talent pipeline, schedule and attend relevant
• academic and general career fairs alongside the HR Director.
• Maintain the development and procurement of PC career branding promotional materials.
• Schedule meetings, interviews, conduct phone screens and other duties as assigned.

Employee Program Administration

• Ensure employee records are kept up to date
• Compliance in vulnerable sector screening, training completion, annual policy review, driver's abstracts, vehicle information, permission click forms and coordinating with the business to provide cheque requisitions on reimbursement.
• Maintain employee recognition programs and support the development of innovative programming for faculty and staff.
• Developing employee surveys to collect various data such as employee engagement surveys, post-event surveys, pulse surveys, etc. Compiling survey data to generate reports on results and analytics of trends.

General HR Administration

• Enter new hires, leaves of absences, terminations and other employee transactions in ADP as required.
• Maintain employee benefit entries and support benefit renewal process.
• Track employee change requests and support inquiries on a daily basis.
• Prepare WSIB paperwork and incident online reporting to manage workplace injuries and/or illnesses.
• Support the Accreditation Process with CAIS Canada
• Support employee reports with internal external stakeholders such as CAIS, CIS, Advancement, etc.
• Administer the employee assistance program and answer daily employee inquiries.

QUALIFICATIONS REQUIRED:

• Completion of a Post-Secondary Diploma/University Degree in Human Resources or related field of study.
• 1-3 years of experience in an HR Administrative role or similar position.
• CHRP designation and member of the Human Resources Professional Association (HRPA) in good standing is an asset.
• Experience with ADP Workforce Now is strongly preferred
• Excellent written and oral communication, strategic, organizational and problem-solving skills.
• Strong attention to detail, data entry and an excellent focus on accuracy and confidentiality of information.
• Ability to manage difficult and sensitive issues in a professional manner.
• Proactive and strong teamwork approach.
• Ability to meet strict deadlines in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Visio, Canva, Adobe, Google and web-based platforms.
• Knowledge of Survey Monkey and developing reports to tell a story from the data collected.
• Knowledge of Employment Standards Act and ability to stay current on legislation changes.

Working Conditions

• In-person, office-based with occasional requirements to attend meetings or events outside of work hours.
• 4 days per week including benefits.
• This role receives a paid 2-week shutdown during the holiday break

The full-time annual salary range is $65,000 - $75,000.AI is not used during the recruitment process.

As a condition of employment, the successful candidate(s) must provide a current Vulnerable Sector Screening Police Report. Suitable accommodations are available for applicants with accessibility needs due to disability upon request.