Design Services Coordinator

Teknion Corporation; Toronto; Hybrid; CAD 59,000 - 72,000; Full time

Job summary

Teknion Corporation in Toronto, Ontario, is seeking a Project Coordinator to support multiple projects across design and construction within a commercial A&D context. The role focuses on coordinating documentation, schedules, and communications to maintain alignment with contract requirements and timelines.

You will manage drawings and specifications, support budgeting and forecasting, and coordinate with consultants, subcontractors, and internal teams to ensure on-time, on-budget delivery while

Qualifications

• Bachelor's degree preferred in Architecture, Interior Design, or related discipline.
• Experience coordinating multiple projects in A&D, commercial, or contract furniture environments.
• Proficiency with CET, AutoCAD, Revit, SketchUp, and Adobe Creative especially for drawings and documentation.

Responsibilities

• Assist with day-to-day project execution across multiple projects.
• Maintain and organize project documentation (contracts, drawings, RFIs, submittals, change orders).
• Track and log RFIs, submittals, and shop drawings; ensure timely follow-ups.

Skills

Bilingual in French & English

Education

Bachelor's degree in Architecture, Interior Design, or related discipline

Tools

AutoCAD

Revit

SketchUp

CET

Adobe Creative

Job description

What is this role responsible for?

Project Coordination & Administration

• Assist with day-to-day project execution across multiple projects
• Maintain and organize project documentation (contracts, drawings, RFIs, submittals, change orders)
• Track and log RFIs, submittals, and shop drawings; ensure timely follow-ups
• Prepare meeting minutes, action lists, and project reports
• Support development and maintenance of project schedules
• Monitor project progress and flag potential delays or risks
• Coordinate with consultants, subcontractors, and internal teams to maintain timelines

Design & Specification Support

• Support creating and maintaining drawings and specifications
• Conduct spec checks and audits as required
• Support showroom styling and staging
• Assist in budget tracking, cost reporting, and forecasting
• Support procurement processes, including tendering, bid analysis, and award recommendations
• Review and process invoices, progress draws, and change orders

Stakeholder Coordination

• Liaise with internal clients, consultants, subcontractors, and suppliers
• Support communication between various internal and external working teams
• Help coordinate site activities and logistics as required

Quality & Compliance

• Ensure project documentation aligns with contract requirements and company standards
• Assist with permit tracking, inspections, and closeout documentation
• Support sustainability certification documentation and compliance processes

What is needed for this role?

• Bachelor’s degree in Architecture, Interior Design, or related discipline is preferred
• 2-4 years of project coordination experience at a commercial A&D firm, general contractor, or within the contract furniture industry.
• Proficiency in CET, AutoCAD, Revit, SketchUp, and Adobe Creative
• Familiarity with Canadian construction standards and rollout programs
• Strong understanding of construction drawings, detailing, and building systems
• Working knowledge of millwork drawings, fixture packages, and shop drawing coordination
• Experience coordinating with construction teams, fabricators, and vendors
• Creative and proactive problem-solver who bridges design intent and field execution
• Excellent organizational and communication skills, with ability to manage multiple active projects
• Strong attention to accuracy, detail, and visual presentation of drawings
• Bilingual in French and English is an asset

The expected base salary range for this position starts at $65,000. Final base salary offers will reflect an assessment of the selected candidate's skills, demonstrated competencies, and adherence to our internal pay equity framework.

Teknion is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process. It is our priority to remove barriers to provide equal access to employment.

Teknion welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

By applying for a position with Teknion, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, credit check and criminal check. You will be notified during the hiring process which checks are required by the position.