Design Services Coordinator

Teknion-Ltd; Toronto; On-site; CAD 59,000 - 72,000; Full time

Job summary

Teknion is seeking a Design Services Coordinator within the Canadian Marketing department to support showroom renovations and product launches across Canada. Working with the Manager, Design Services, you will help track drawings, budgets, contractor schedules, and administrative tasks, leveraging a background in architecture or design.

You will coordinate with internal teams and external consultants to maintain timelines, ensure accuracy of drawings, and support procurement, scheduling, and

Qualifications

• Bachelor’s degree in Architecture, Interior Design, or related field.

Responsibilities

• Assist with day-to-day project execution across multiple projects.
• Maintain and organize project documentation (contracts, drawings, RFIs, submittals, change orders).
• Track RFIs, submittals, and shop drawings; ensure timely follow-ups.
• Prepare meeting minutes, action lists, and project reports.
• Support development and maintenance of project schedules.
• Monitor project progress and flag potential delays or risks.
• Coordinate with consultants, subcontractors, and internal teams to maintain timelines.
• Review and process invoices, progress draws, and change orders.

Skills

Organizational skills

Communication skills

Bilingual FR/EN

Education

Bachelor's degree in Architecture/Interior Design

Tools

AutoCAD

Revit

SketchUp

Adobe Creative Suite

CET

Job description

The Design Services Coordinator is a crucial project management and support role within the Canadian Marketing department. Working closely with the Manager, Design Services, this role helps facilitate the execution of showroom renovations and product launches across the Canadian market. With a strong background in architecture or design and drawing on principles from commercial construction and design project management, the Coordinator ensures that all technical drawings, budgets, contractor schedules, and administrative tasks are tracked and maintained effectively.

What is this role responsible for?

Project Coordination & Administration

• Assist with day-to-day project execution across multiple projects
• Maintain and organize project documentation (contracts, drawings, RFIs, submittals, change orders)
• Track and log RFIs, submittals, and shop drawings; ensure timely follow-ups
• Prepare meeting minutes, action lists, and project reports
• Support development and maintenance of project schedules
• Monitor project progress and flag potential delays or risks
• Coordinate with consultants, subcontractors, and internal teams to maintain timelines

Design & Specification Support

• Support creating and maintaining drawings and specifications
• Conduct spec checks and audits as required
• Support showroom styling and staging
• Assist in budget tracking, cost reporting, and forecasting
• Support procurement processes, including tendering, bid analysis, and award recommendations
• Review and process invoices, progress draws, and change orders

Stakeholder Coordination

• Liaise with internal clients, consultants, subcontractors, and suppliers
• Support communication between various internal and external working teams
• Help coordinate site activities and logistics as required

Quality & Compliance

• Ensure project documentation aligns with contract requirements and company standards
• Assist with permit tracking, inspections, and closeout documentation
• Support sustainability certification documentation and compliance processes

What is needed for this role?

• Bachelor’s degree in Architecture, Interior Design, or related discipline is preferred
• 1-3 years of project coordination experience at a commercial A&D firm, general contractor, or within the contract furniture industry.
• Proficiency in CET, AutoCAD, Revit, SketchUp, and Adobe Creative
• Familiarity with Canadian construction standards and rollout programs
• Strong understanding of construction drawings, detailing, and building systems
• Working knowledge of millwork drawings, fixture packages, and shop drawing coordination
• Experience coordinating with construction teams, fabricators, and vendors
• Creative and proactive problem-solver who bridges design intent and field execution
• Excellent organizational and communication skills, with ability to manage multiple active projects
• Strong attention to accuracy, detail, and visual presentation of drawings
• Bilingual in French and English is an asset

The expected base salary range for this position starts at $65,000. Final base salary offers will reflect an assessment of the selected candidate's skills, demonstrated competencies, and adherence to our internal pay equity framework.

Teknion is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process. It is our priority to remove barriers to provide equal access to employment.

Teknion welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

By applying for a position with Teknion, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, credit check and criminal check. You will be notified during the hiring process which checks are required by the position.